Dental Office Manager

NÜVA Smile; Haledon (NJ); On-site; Full time

Job summary

NÜVA Smile is seeking an Office Manager to ensure a seamless operation in their Haledon location. This role involves managing administrative tasks, improving office procedures, and fostering a pleasant work environment while coordinating effectively with various departments. Ideal candidates will have proven experience in office management, excellent communication skills, and a detail-oriented mindset to enhance performance in a busy dental practice.

Benefits

Health Insurance

Bonus Pay

PTO

Paid Holidays

401(K)

Qualifications

• Minimum 2 years experience as an Office manager, Front Office Manager or Administrative Assistant.
• Dental Office Management experience preferred.
• Attention to detail and problem-solving skills required.

Responsibilities

• Serve as the point person for office duties including maintenance, mailing, and supplies.
• Schedule meetings and maintain office operations.
• Liaise with departments and manage budget.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Bilingual in Spanish and English

Education

High School degree

Tools

MS Office

Email scheduling tools

Job description

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Benefits for Full Time Employment:
Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more!

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Liaisonwith the HR department
• Maintain office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services

Skills

• Minimum 2 Years Proven experience as an Office manager, Front Office Manager or Administrative Assistant
• Dental Office Management experience preferred
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree
• Bilingual in Spanish and English preferred
• Salary is commensurate with experience; Range $25-30
• This position is for our Haledon, NJ office.