Office Manager

Wolverine Electric Company LLC; Utica (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Competitive salary

Career advancement

Job summary

Wolverine Electric Company LLC seeks an Office Manager to coordinate all administrative duties, ensuring smooth operation. Responsibilities include AIA G702/G703 billing, QuickBooks Online, meeting scheduling, invoice payments, and vendor negotiations, with emphasis on system implementation and efficiency.

The ideal candidate is highly organized with strong verbal and written communication skills, capable of maintaining accurate records and improving office procedures.

Qualifications

• Experience preparing AIA G702/G703 billing applications (required).
• Experience with Quickbooks Online (required).
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in records.

Responsibilities

• Prepare AIA G702/G703 billing applications (required).
• Maintain calendar of appointments and meetings.
• Pay and record invoices.
• Design office layout for efficiency and organization.
• Negotiate contracts and pricing with vendors and service providers.
• General communication with clients and employees.
• Digital filing.
• Accounts payable and receivable.

Skills

Verbal and written communication

Time management

Attention to detail

Problem solving

Organizational skills

Vendor negotiation

Education

High school diploma/GED

Some college

Tools

Microsoft Office

Excel

Outlook

Job description

Benefits

• Competitive salary
• Health insurance
• Paid time off
• Benefits/Perks
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include AIA G702/G703 billing and maintain accurate record in Quickbooks online, scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Note: You have to be experinced in AIA billing and Quickbooks to apply for this job.

Responsibilities

• Experience preparing AIA G702/G703 billing applications (required)
• Experience with Quickbooks (required)
• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• General communication with clients and employees
• Pay and record invoices
• Digital filing
• Account payable and recievables
• Negotiate contracts and pricing with vendors and service providers

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager preferrably in a commercial/residential construction (minimum of 3 years)
• Understanding of office equipment, systems, and procedures
• Experience preparing AIA G702/G703 billing applications for payments (required)
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• High attention to detail and accuracy.