Office Manager

Nino Salvaggio International Marketplace; Troy (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the grocery sector is seeking an Office Manager for its Bloomfield location. In this role, you will be responsible for the overall administration of the store’s office, assisting upper management, and ensuring compliance with human resources policies. The ideal candidate will have prior management experience and excellent organizational skills, with opportunities for growth in a supportive environment.

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Tuition assistance

Vision insurance

Employee discounts

Qualifications

• 1-2 years related experience preferred.
• Reliable transportation required.
• Excellent attitude and people skills.

Responsibilities

• Oversee overall administration and assist store management.
• Conduct new hire orientations and maintain personnel files.
• Administer performance evaluations and monitor employee benefits.

Skills

Organizational skills

Communication skills

Problem solving

Customer service

Education

Management experience

Human resource experience

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Tuition assistance
• Vision insurance

Nino Salvaggio is currently looking for an Office Manager to work in our Bloomfield location.

RESPONSIBILITIES:

• Responsible for the overall administration of the store’s office and assisting the General Manager, Corporate Office, Director of Operations, Human Resource Manager and President as directed.
• Processes new hire paperwork, ensuring completion and accuracy of all documents while conducting in person orientations.
• Maintain employee personnel files, following all laws, guidelines, policies and procedures.
• Conduct new hire orientation for all new hires (making yourself available some evenings or weekends based upon new hires availability).
• Assist with pre-employment reference checks and reports any inconsistencies to Human Resource Manager.
• Oversee the driver program for the store ensuring completion of process before driver assignment.
• Assist in compiling EEO-1 information for the store and submitting to the Payroll Manager on a timely basis.
• Assist in exit interview process.
• Collect, organize and distribute completed applications ensures that all applications are handled per company guidelines and applicable laws.
• Maintain administrative paperwork for managers, ensuring that all necessary forms and paperwork is in stock and available for management use.
• Assist department managers and General Manager with the interview and hiring process for applicants.
• Sorts mail for the store ensuring it is properly and timely distributed.
• Answers the store telephone, routes calls to appropriate departments, including the corporate office.
• Ensures that all donation requests are handled properly.
• Ensures that all transfer tickets are routed to the appropriate stores.
• Order and stock office supplies and any other supplies necessary for the office/store.
• Properly track all full-time employee benefits eligibility, enrollment accuracy and terminations.
• Properly administer the performance evaluation process for all associates within the store in a timely fashion.
• Maintain record of any and all medical notes, FMLA leave requests, FMLA qualifying events, unemployment claims, workers compensation claims, etc. and notify management with new instances and updates.
• Assist with “the count” and safe audits as needed, informing the Accounting Manager and/or General Manager of any discrepancies or issues.
• Assist front end with cash handling responsibilities, including ATM maintenance, cash count, reconciliation of daily cash sheets, researching discrepancies, etc., adhering to cash management guidelines.
• Oversees management functions on the time management system.
• Monitor work schedules for minors adhering the State of Michigan Department of Labor guidelines and report violations to the General Manager and/or Human Resource Manager.
• Oversee and administer the Nino Salvaggio International Marketplace Responsible Alcohol Sales (R.A.S.) training program.
• Work with the Customer Service Manager to ensure that all cashiers, Customer Service Managers and any/all Support Managers (i.e. Closing Managers, Assistant General Managers, etc.) have attended and passed the R.A.S. class before they ring on the register and/or oversee store operations.
• Oversee and properly maintain all R.A.S. files to maintain record of program completion and compliance according to company training standards.
• Organize and assist with school tours.
• Ensure that all employee injury and customer injury reports are processed promptly and properly.
• Observe and ensure strict confidentiality of all Company records, personnel information, pay rates, medical information, etc. and safeguards against unauthorized access to such information at all times.
• Safeguard and secure all information pertaining to employment matters, unemployment claims, benefit enrollment and/or employee records and ensure that such information is not released to any party without the proper consent(s).
• Assist with the Human Resource functions in the store, maintaining confidentiality and professionalism.
• Run daily and weekly reports of sales and hours, communicating the results with upper management.
• Review camera surveillance to assist in researching situations.
• Assists the department managers with holding staff accountable to all policies and procedures.
• Maintains good communications in the store and throughout the organization.
• Leads by example.
• Other duties as assigned or directed.

QUALIFICATIONS:

• One to two years related experience/and or training; or a combination of education and experience.
• Previous management experience preferred.
• Computer experience and human resource experience preferred.
• Must have reliable transportation.
• Must be able to work early mornings, nights and weekends.
• Must have previous management experience.
• Experience in customer service, benefits administration, cash management, human resource administration, etc.
• Excellent organizational skills (detail oriented, goal oriented, follow through).
• Great attitude (people skills, innovative, proactive).
• Must be at least 18 years of age and demonstrate a strong knowledge of administrative and human resource responsibilities.
• Excellent communication skills.
• Ability to multitask, problem solve and maintain a positive attitude.

BENEFITS:

• Health
• Dental
• Vision
• Short term disability
• Accident
• Hospitalization
• Critical illness
• Cancer
• Life insurance
• Flexible spending
• Education reimbursement
• 401K match
• Employee discount
• Company paid life insurance policy
• Company paid LTD policy

If you are interested in this position, please follow the 2 step application process which includes a formal application after some initial questions.

This position averages 45-50 hours per week.

EOE