OFFICE MANAGER

Mdesarmes Llc; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

None

Job summary

MDesarmes psychiatry in Hollywood, Florida seeks a Psychiatrist Front Desk Clerk to manage front desk operations, scheduling, and patient communications. The role focuses on creating a welcoming environment and smooth patient flow within the practice.

You will handle check-in/out, maintain records with confidentiality, and assist with basic billing and insurance tasks, collaborating with clinicians to ensure quality care.

Qualifications

• High school diploma or equivalent required; healthcare admin knowledge a plus.
• Experience in medical/psychiatric settings preferred.
• Excellent organizational and multitasking abilities; strong communication skills.
• Proficiency with standard office software and basic computer tasks.

Responsibilities

• Greet patients and manage front desk operations for scheduling and check-in/out.
• Answer phone calls, schedule appointments, and send reminders.
• Maintain confidential patient records and organize files.
• Assist with billing inquiries and insurance documentation.
• Provide general office support and coordinate inter-staff communication.
• Collaborate with mental health professionals to support patient care.

Skills

Customer service

Scheduling

Record keeping

Telephone etiquette

Organization

Communication

Education

High school diploma

Healthcare admin (a plus)

Tools

MS Office

Electronic health records (EHR)

Job description

Job Description

The Psychiatrist Front Desk Clerk is responsible for managing the administrative and operational tasks of the psychiatrist's office. This role is essential in ensuring efficient patient flow and providing excellent customer service. The clerk will serve as the first point of contact for patients, assisting with scheduling, record management, and facilitating communication within the practice.

Key Responsibilities:

• 1. Patient Interaction:
  • - Greet patients warmly upon arrival and ensure a welcoming environment.
  • - Assist patients with check-in and check-out processes.
  • - Answer phone calls promptly, addressing inquiries and scheduling appointments.
• 2. Appointment Management:
  • - Schedule patient appointments and maintain an organized calendar for the psychiatrist.
  • - Send appointment reminders via phone or electronic communication.
  • - Manage appointment cancellations and rescheduling efficiently.
• 3. Record Keeping:
  • - Maintain and update patient records, ensuring confidentiality and compliance with privacy regulations.
  • - Prepare and organize patient files for appointments, including insurance information and necessary documentation.
• 4. Billing and Insurance:
  • - Verify patient insurance coverage and process relevant documentation.
  • - Assist in billing inquiries and follow up on unpaid claims as needed.
• 5. Administrative Support:
  • - Perform general office duties, including filing, faxing, and data entry.
  • - Order office supplies as required and maintain an organized front desk area.
  • - Assist in coordinating office activities and communication among staff.
• 6. Collaboration:
  • - Work closely with mental health professionals to facilitate patient care and communication.
  • - Participate in team meetings and contribute to ongoing service improvements.

Qualifications:

• - High school diploma or equivalent; further education in healthcare administration is a plus.
• - Prior experience in a medical or psychiatric setting preferred.
• - Strong organizational and multitasking abilities.
• - Excellent communication and interpersonal skills.
• - Proficiency in office software and basic computer skills.

Working Conditions:

• - Fast-paced office environment.
• - May require occasional overtime or flexible hours based on patient needs.

The Psychiatrist Front Desk Clerk plays a vital role in ensuring a seamless experience for patients and supporting the overall functionality of the psychiatric practice.

Company Description

At MDesarmes psychiatry, we are dedicated to providing comprehensive mental health care tailored to the unique needs of each individual. Our practice is led by a team of experienced psychiatrists and mental health professionals committed to fostering a supportive and compassionate environment for our patients.

Located in Hollywood, Florida we specialize in diagnosing and treating a wide range of mental health conditions, including anxiety, depression, bipolar disorder, and more. Our holistic approach combines evidence-based practices with personalized treatment plans, ensuring that every patient receives the highest level of care.

We believe in the importance of building strong therapeutic relationships, and we strive to empower our patients by involving them in their treatment decisions. Our state-of-the-art facility is designed to offer a comfortable and welcoming atmosphere, making it easier for individuals to seek the help they need.

As we continue to grow, we are looking for passionate individuals who share our commitment to mental health advocacy and patient well-being. Join us in our mission to make a positive impact in the lives of those we serve and help us create a community where mental health is prioritized and stigma is eliminated.

Company Description

At MDesarmes psychiatry, we are dedicated to providing comprehensive mental health care tailored to the unique needs of each individual. Our practice is led by a team of experienced psychiatrists and mental health professionals committed to fostering a supportive and compassionate environment for our patients.

Located in Hollywood, Florida we specialize in diagnosing and treating a wide range of mental health conditions, including anxiety, depression, bipolar disorder, and more. Our holistic approach combines evidence-based practices with personalized treatment plans, ensuring that every patient receives the highest level of care.

We believe in the importance of building strong therapeutic relationships, and we strive to empower our patients by involving them in their treatment decisions. Our state-of-the-art facility is designed to offer a comfortable and welcoming atmosphere, making it easier for individuals to seek the help they need.

As we continue to grow, we are looki