Office Manager

Wright's Media

The Woodlands (TX)

On-site

USD 60,000 - 80,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

3.5 weeks of PTO

Job summary

A content licensing agency in The Woodlands, Texas, seeks an experienced Office Manager to oversee daily operations, including payroll coordination, budgeting, and HR administration. The ideal candidate will have over 12 years of experience in office operations, proficiency in Microsoft Office, and strong communication skills. This is a full-time position offering comprehensive benefits including medical insurance and a 401(k) plan.

Qualifications

12+ years of experience in office operations and strategic administrative support.
Expert in processing and managing payroll through PEO systems.
Strong verbal and written communication skills to effectively interact with staff, clients, and vendors.

Responsibilities

Prepare and execute payroll through the PEO system portal.
Monitor and update budgets, including tracking expenditures.
Administer the HR process, including drafts of offer letters and agreements.

Skills

Office operations

Payroll management

Microsoft Office proficiency

Confidential information handling

Budget management

Event coordination

Communication skills

Time management

Tools

Microsoft Office Suite

PEO systems

CRM systems

Job description

Wright’s Media is a content licensing agency that provides Sales, Marketing, and Client Success services to some of the world's largest publishers and media brands, including Cosmopolitan, Forbes, Dow Jones, Glamour, Yahoo, The New York Times, and Vogue.

As a provider of professional services, our people are the key to success. We are looking for the absolute best to join our team. Ideally, we are looking for a seasoned and professional Office Manager willing to go the extra mile to provide a high level of service to our internal teams.

What You’ll Do

This role plays an integral part in daily operations, including office administration, payroll, human resources, and executive support, as a key point of contact for employees and leadership. The ideal candidate is highly organized, proactive, and adept at multitasking. The candidate must also be able to manage confidential information with discretion and professionalism.

Job Responsibilities and Tasks

Prepare and execute payroll through the PEO system portal, as well as coordinate incentive plan payments.
Monitor and update budgets, including tracking expenditures, and generate reports.
Assist with creating presentations, reports, and other materials for leadership.
Administer the HR process, including creating offer letters, employee agreements, and new hire paperwork.
Facilitate interviews, reference checks, and onboarding schedules of new hires.
Manage questions and leads that come from our corporate website.
Oversee coordination for marketing events, review contracts, and event schedules.
Maintain and update CRM with leads, accounts, agreements, and opportunities.
Maintain company records, including organization charts, seating charts, and contact lists.
Coordinate and plan company events and catering.
Coordinate travel arrangements and prepare expense reports for executives.
Maintain inventory of office supplies.
Maintain company handbooks, holiday lists, and PTO calendars.
Manage timekeeping and approval in the PEO system, ensuring accurate payroll, including verifying commission payments.
Maintain company legal documents (organizational documents, certificates, tax returns, etc.).
Coordinate with insurance brokers for annual policy renewals (property, professional liability, etc.) and certificates.
Coordinate with building management regarding facility maintenance/building issues, etc.

Skills and Qualifications

12+ years of experience in office operations and strategic administrative support
Expert in processing and managing payroll through PEO systems
Proficiency with the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experience in handling confidential information (including payroll) with discretion
Comfortable managing and tracking office expenses, developing budgets, and ensuring cost-effectiveness
Ability to efficiently schedule meetings, appointments, and events, and to plan office activities
Skilled in managing and maintaining office databases, ensuring data accuracy and accessibility
Experience with CRM & PEO systems (Salesforce experience is a plus)
Experience managing projects, including planning, execution, and monitoring progress
Strong verbal and written communication skills to effectively interact with staff, clients, and vendors
Ability to prioritize tasks, manage time effectively, and maintain a well-organized office environment
Knowledge of relevant regulations and policies, and the ability to ensure the office complies with them
Ability to adjust to changing priorities and manage unexpected situations with flexibility

Wright’s Media offers medical, dental, vision, and basic life insurance. Employees can enroll in the company’s 401 (k) plan with company match and receive 3.5 weeks of PTO.

Seniority level