Office Manager

Camber & True Collective; Tempe (AZ); On-site; USD 50,000 - 80,000; Full time

Job summary

An innovative firm is seeking a dynamic Office Manager to enhance its administrative operations. This role involves managing office functions, supporting senior management, and fostering a collaborative environment. The ideal candidate is a people-focused individual with strong communication and organizational skills, ready to contribute to a vibrant team culture. If you thrive in a busy environment and enjoy mentoring others, this position offers the chance to make a meaningful impact in a boutique firm dedicated to excellence in architecture and construction. Join a team that values relationships and personal growth!

Qualifications

• 5+ years of experience in office management or project accounting.
• Proficiency in Quickbooks and Microsoft Office Suite.

Responsibilities

• Manage employee schedules, timesheets, and deadlines.
• Oversee payroll, bookkeeping, and reconciliations.
• Support senior management with various administrative tasks.

Skills

Office Management

Project Accounting

Quickbooks

Microsoft Office Suite

Communication Skills

Time Management

Interpersonal Skills

Technical Detailing

Education

5+ years in Office Management

Tools

Quickbooks

Microsoft Office Suite

Job description

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Do you instinctively step in to help, love people, and always consider others and their perspectives? Are you an Office Manager or Bookkeeper looking to expand your experience in a busy, boutique firm?

This is a different kind of experience! Camber and True Collective, together with our sister construction company, are here to help - our employees, clients, and industry partners - one relationship at a time through architecture and construction.

We are looking for a passionate, people-focused, self-motivated, and dynamic Office Manager with the ability to build meaningful relationships and lead the office, impacting everyday people, every day of the week.

Find out more here!

Office Manager

In this role, you will collaborate with the Principal and manage the office's administrative functions, acting as the Principal’s second in command to ensure smooth operations. You will oversee all aspects of the office, from supplies to schedules.

Qualifications

• Passion for people; active listening and understanding before responding
• Desire for self-improvement, continuing education, and self-reflection
• Minimum 5 years of recent experience in office management or project accounting in design or construction industries (training available for less experienced candidates)
• Proficiency in relevant software: Quickbooks or similar, Microsoft Office Suite
• Flexibility to travel to local jobsites as needed
• Excellent communication and time management skills
• Dynamic presentation skills
• Comfortable managing project communication and coordination
• Enjoy mentoring and coaching junior staff
• Strong interpersonal skills to build authentic relationships
• Responsiveness, attention to detail, and caring attitude
• Ability to give and follow creative solutions and directions
• Self-starter with accountability and dependability
• Technical detailing skills in construction materials and building types
• Teamwork and leadership in managing consultants, delegating, and coordinating schedules
• Ability to ensure compliance with jurisdictional rules and complete projects from start to finish
• Represent the company professionally in organizations and social functions

Work Responsibilities

• Managing employee schedules, timesheets, and deadlines
• Inventory management and office supply procurement
• Establishing and maintaining office procedures
• Supporting senior management with various tasks
• Staff recruitment and training
• Attending seminars and training sessions
• Designing office policies including HR and benefits
• Managing payroll, bookkeeping, and reconciliations
• Tax preparation, license renewals, and compliance
• Coordinating with IT and managing vendor documents
• Overseeing project-related documentation and communication
• Managing accounts payable and billing processes
• Assisting with proposals and contracts
• Managing social media and content
• Organizing office events and functions
• Performing other tasks as needed

Job Details

Salary: $50,000-$80,000 depending on experience and qualifications

Full-time in-office position, M-F 8-6, Friday 8-12

Application Instructions

Send your resume and cover letter to [e-mail] with the subject line “Office Manager, First & Last Name”.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Architecture and Planning