Office Manager

ICON Builders; Tempe (AZ); On-site; USD 89,000 - 115,000; Full time

Job summary

An established industry player is seeking a motivated Office Manager to join their team in Tempe, Arizona. This full-time role involves overseeing daily office operations, providing administrative support, and ensuring exceptional customer service. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and be detail-oriented. You'll manage office supplies, coordinate schedules, and support the leadership team. If you’re ready to make an impact in a dynamic setting, this opportunity is perfect for you!

Qualifications

• Experience maintaining an office with 15+ employees.
• Ability to handle multiple priorities in a fast-paced environment.
• Intermediate computer skills, including Microsoft Outlook, Word, and Excel.

Responsibilities

• Oversee day-to-day office operations and provide administrative support.
• Manage incoming/outgoing mail, inventory, and office cleanliness.
• Support accounting and contract teams with administrative tasks.

Skills

Detail-oriented

Organizational Skills

Verbal Communication

Written Communication

Microsoft Outlook

Microsoft Word

Microsoft Excel

Tools

Microsoft Office Suite

Job description

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ICON Builders is seeking a motivated Office Manager to work full time on site at our Tempe, Arizona office.

This individual will be responsible for overseeing day-to-day office operations, providing administrative support, and delivering exceptional customer service.

• Manage and distribute all incoming and outgoing mail and packages
• Maintain and replenish inventory of office/kitchen supplies and equipment (including paper and toner, etc.)
• Manage the organization and cleanliness of office/kitchen
• Work with supply vendors to ensure best pricing for office supplies
• Communicate with building management and maintenance as needed
• Manage and coordinate the scheduling of conference and training rooms
• Coordinate lunches/meals for meetings and team events as needed
• Manage office vendors and service/maintenance scheduling (plant care, equipment servicing, janitorial, etc.)
• Manage main company phone line; greet callers and route to proper parties
• Manage and greet incoming guests
• Ensure office is locked outside of business hours and unlocked during business hours
• Coordinate travel arrangements for traveling staff; manage company travel credits
• Follow and enforce company policies as related to the office/operations
• Support Leadership Team and the Project Management with administrative functions as needed

Accounting Support

• Support Accounts Payable with invoice processing and filing
• Support General Accountant with filing, special projects, and research as needed
• Support Accounting Team with other administrative tasks as needed

Contract Admin Support

• Support Contract Team with subcontractor compliance utilizing online software
• Support Contract Team with document distribution to field teams
• Support Contract Team with other administrative tasks as needed

REQUIREMENTS & QUALIFICATIONS:

• Experience maintaining an office with 15+ employees
• Detail-oriented and highly organized
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment
• Strong verbal and written communication skills
• Intermediate computer skills, including Microsoft Outlook, Word and Excel
• Ability to work within the position’s schedule (M-F, 8:00am – 5:00pm)
• Ability to work on-site at Tempe, Arizona office
• Ability to routinely lift/move 25 pounds

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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