Office Manager

University of South Florida; Tampa (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of South Florida is seeking an Office Manager for its Department of Internal Medicine. This role involves providing comprehensive administrative support, managing budgets, coordinating recruitment logistics, and maintaining crucial divisional operations. Ideal candidates will have significant experience in administrative roles, particularly in medical or academic environments, and possess strong organizational and communication skills.

Benefits

Medical, dental and life insurance

Retirement plan options

Tuition program

Generous leave programs

Qualifications

• Minimum six years of experience in office or administrative positions.
• Preferred administrative experience in medical practices or academic settings.
• A minimum of one year of supervisory experience.

Responsibilities

• Provide administrative and operational support to the Division of Allergy and Immunology.
• Assist in the development of the annual budget.
• Manage logistics of recruitment of new Faculty.

Skills

Organizational skills

Communication

Teamwork

Education

High school diploma or equivalent

Bachelor's degree

Job description

Join to apply for the Office Manager role at University of South Florida

Join to apply for the Office Manager role at University of South Florida

Job Description

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine with over 26 Divisions, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $143,000,000. The Department's ongoing growth includes the restructure of Cardiovascular Sciences from a separate Department to a Division, support of the microbiome initiative, and the execution of clinical, research and education initiatives focused on COVID-19 and emerging infectious diseases. The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world.

Job Description

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine with over 26 Divisions, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $143,000,000. The Department's ongoing growth includes the restructure of Cardiovascular Sciences from a separate Department to a Division, support of the microbiome initiative, and the execution of clinical, research and education initiatives focused on COVID-19 and emerging infectious diseases. The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world.

The Office Manager provides administrative and operational support to the Division of Allergy and Immunology. This position reports directly to the Division Administrator to determine how best to meet the administrative requirements for the area. This position operates under regular deadline pressure in order to meet administrative and human resource requirements. The office manager also maintains the divisional calendar and aids in developing the physician calendar for the fiscal year, working alongside faculty and GME Fellow administration.

Responsibilities

Support the Division leadership (Administrator and Chief) in the development of the annual budget, including providing data and compilations as requested. Assist in ensuring the Division's performance against the budget.

Manages logistics of recruitment of new Faculty, interfacing with them to make sure any recruiting visits are well organized and the candidate feels supported. Primary responsibility to keep Qgenda updated and accurate for all provider schedules. Follow all Departmental protocols and best practices as relates to.

Maintain updated contract files for the Division. This includes ensuring that the master files are housed centrally in finance, with copies at the Division level. Notify the Division Administrator and Division Chief of upcoming contract dates of renewal/termination.

Manage Division Chief’s calendar, schedule meetings, travel, and other general administrative paperwork. Support Division Chief in the creation of presentations using PowerPoint.

Proactively manage credentialing / re-credentialing, recertification, and any other periodic certifications or testimonials for all faculty, including but not limited to FCOE, FAR, etc. Provide administrative and operational support. Offer insight to the Division Administrator as to the impact to operations of Divisional plans and impending initiatives.

Qualifications

Minimum Requirements:

This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Education/Experience:

Bachelor's degree and four to six years of administrative experience, preferably in medical practices and/or academic medical practices, and a minimum of one year of supervisory experience.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( [e-mail] ) to coordinate your accommodation request.

About Us

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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