Office Manager

Sac and Fox Tribe of Iowa; Tama (IA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading organization seeks an Administrative Assistant to manage various office tasks, including maintaining records, typing correspondence, and supporting the Gaming Commission. The ideal candidate should have a degree in Business Administration and relevant administrative experience, alongside strong communication and organizational skills.

Qualifications

• Associates Degree in Business Administration or related field; Bachelor's Degree preferred.
• 2 years of administrative experience or equivalent combination of education and experience.
• Knowledge of human resources management practices and procedures.

Responsibilities

• Maintains ban appeal file and coordinates hearing schedules.
• Types letters to various departments and licensees.
• Supervise Gaming Commission Receptionist.

Skills

Communication skills

Organizational skills

Customer relation skills

Education

Associates Degree in Business Administration

Bachelor's Degree (preferred)

Tools

Microsoft Office

Job description

DUTIES AND RESPONSIBILITIES:

• Maintains ban appeal file and coordinates hearing schedules
• Types all letters and memos to various departments and licensees, including complaints, suspension, revocation and reinstatement letters
• Types up all ban correspondence
• Maintains suspension correspondence and coordinates hearing schedules
• Type approval letters to Human Resources
• Records minutes of formal Commission meetings: including weekly or special meetings
• Organizes all license files
• Files all necessary documents in a timely manner
• Maintains adequate supply of routine forms
• Figures Gaming Commission Employees time cards
• Facilitate and supervise office equipment purchases and ensure bid process is in accordance with governing policy
• Oversee maintenance of all office equipment
• Maintains records on employee licensing in MemberTies Software
• Conduct background applications at Unisource Screening for the background investigations
• Type and mail letters to the National Indian Gaming Commission regarding all licensees eligible for a license, licenses that were revoked and applicants that were denied.
• Observe all Commission policies and procedures
• Safeguard confidentiality of Commission activities, communications and records at all time
• Must conduct all Commission business professionally and with respect for all fiduciary responsibilities held on behalf of the Sac & Fox Tribe
• Must avoid even the appearance of impropriety, conflicts of interest, favoritism, and other negative attitudes, on and off the job
• Supervise Gaming Commission Receptionist
• Must possess knowledge of access card system
• Assists with vendor
• Other duties as assigned

REQUIREMENTS:

• Associates Degree in Business Administration or related field; Bachelor's Degree preferred.
• 2 years of administrative experience or equivalent combination of education and experience
• Strong communication skills, verbal and written
• Knowledge and proficient in Microsoft Office software: word-processing, spreadsheet, Internet and email
• Knowledge of human resources management practices and procedures
• Strong organizational and customer relation skills
• Must possess valid driver's license
• Must be able to pass an extensive background investigation

SUPERVISION:

• Sac and Fox Gaming Commissioners

Applicants will be required to submit to a background check and to a pre-employment drug test.