Office Manager

HireBus Inc.; Tallahassee (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Performance-based raises

Full-time weekday schedule

No weekend work

In-person role in Tallahassee, FL

Job summary

Seminole Ventures Painting in Tallahassee, FL is seeking an organized Office Manager to run daily office operations in a full-time, in-person role. You will coordinate schedules, manage invoicing and AP/AR, maintain CRM data, and keep clients informed so projects run smoothly.

You thrive in a fast-paced service environment, communicate clearly, and embrace CRM and scheduling tools. The position offers weekday hours with no weekend work and room to grow as the team scales.

Qualifications

• Highly organized and proactive office professional.
• Clear communication and meticulous record keeping.
• Comfort with CRM systems, scheduling tools, and technology.
• Customer-service oriented with ability to prioritize and multitask.

Responsibilities

• Respond to emails, texts, and phone calls from clients and team members.
• Schedule estimates, jobs, and follow-ups using scheduling tools.
• Send invoices, collect payments, and manage AP/AR tracking for projects.
• Maintain accurate customer and job data in the CRM.
• Coordinate with crews and subcontractors on schedules and job status.
• Follow up with leads and past clients for reviews, referrals, and repeat work.
• Prepare and maintain digital files, project notes, contracts, and calendars.
• Assist with light social media posting and updating job site photos.
• Track project expenses, reconcile receipts, and support basic reporting.
• Help refine and document internal processes and office workflows.

Skills

Organized

Communication

CRM tools

Scheduling tools

Customer service

Proactive

Tools

CRM software

Microsoft Office

Job description

Seminole Ventures Painting is hiring an Office Manager in Tallahassee, FL. Pay starts from $20 per hour for this full-time, in-person role with flexible weekday hours. You will lead day-to-day office operations, coordinate schedules, manage invoicing and AP/AR, and keep our teams and customers informed so projects run smoothly.

Who You Are:

• You are a highly organized, proactive professional who thrives in a fast-paced service environment.

• You communicate clearly, follow through on commitments, and keep detailed records.

• You are comfortable with technology, CRMs, and scheduling tools, and you improve processes as you go.

• You provide excellent customer service and handle priorities with minimal supervision.

Who We Are:

• Seminole Ventures Painting delivers high-quality residential and commercial painting services across Tallahassee and surrounding areas.

• We are a growing team with clear systems, supportive leadership, and opportunities to advance as we scale.

What You Will Do Each Day:

• Respond to emails, texts, and phone calls from clients and team members

• Schedule estimates, jobs, and follow-ups using our scheduling tools

• Send invoices, collect payments, and manage AP/AR tracking for projects

• Maintain accurate customer and job data in the CRM

• Coordinate with crews and subcontractors on schedules and job status

• Follow up with leads and past clients for reviews, referrals, and repeat work

• Prepare and maintain digital files, project notes, contracts, and calendars

• Assist with light social media posting and updating job site photos

• Track project expenses, reconcile receipts, and support basic reporting

• Help refine and document internal processes and office workflows

Why You'll Love Working Here:

• From $20 per hour with performance-based raises

• Full-time, weekday schedule with flexibility during normal business hours

• Supportive team, clear systems, and room to grow

• No weekend work

• In-person role based in Tallahassee, FL