Office & Accounting Manager

Alliance Painting; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Alliance Painting is seeking an Office & Accounting Manager to oversee the administrative and financial functions of the office in Fort Worth. This role requires ownership, reliability, and the ability to keep the office running smoothly.

You will manage AP/AR, payroll support, vendor coordination, and robust record-keeping while ensuring timely, accurate financial processes and clear communication with leadership and customers.

Qualifications

• Highly organized and detail-oriented
• Strong with numbers and financial administration
• Excellent at managing multiple priorities and deadlines
• Comfortable with accounting software, online banking, spreadsheets and technology
• A strong communicator with employees, customers, vendors, and leadership
• Previous experience in office management, bookkeeping, accounting administration, construction, or home services is strongly preferred.

Responsibilities

• Manage accounts payable and ensure bills and vendors are paid accurately and on time
• Review invoices, statements, transactions, and account balances for accuracy
• Assist with accounts receivable and outstanding customer balances
• Manage company credit card and banking administration
• Support payroll and accounting processes
• Maintain accurate financial and administrative records
• Coordinate with vendors, banks, CPA/accounting partners, and company leadership
• Manage office paperwork, insurance documents, vehicle records, renewals, and other administrative requirements
• Assist with customer communication, online reviews, and follow-up
• Track deadlines and open items through completion
• Identify discrepancies or potential problems and proactively resolve or elevate them
• Maintain an organized, professional, and responsive office environment

Skills

Organized

Detail-oriented

Strong with numbers

Accounting software

Proactive problem solving

Multitasking

Communication

Job description

Alliance Painting is a fast-growing residential painting company looking for a highly organized, detail-oriented Office & Accounting Manager to oversee the administrative and financial functions of our office.

This is a key position within our company. We need someone who takes ownership, follows through, catches problems before they become bigger problems, and can be trusted to keep the administrative side of the business running smoothly.

Responsibilities

• Manage accounts payable and ensure bills and vendors are paid accurately and on time
• Review invoices, statements, transactions, and account balances for accuracy
• Assist with accounts receivable and outstanding customer balances
• Manage company credit card and banking administration
• Support payroll and accounting processes
• Maintain accurate financial and administrative records
• Coordinate with vendors, banks, CPA/accounting partners, and company leadership
• Manage office paperwork, insurance documents, vehicle records, renewals, and other administrative requirements
• Assist with customer communication, online reviews, and follow-up
• Track deadlines and open items through completion
• Identify discrepancies or potential problems and proactively resolve or elevate them
• Maintain an organized, professional, and responsive office environment

What We're Looking For

We want someone who is:

• Highly organized and detail-oriented
• Strong with numbers and financial administration
• Proactive and comfortable solving problems independently
• Dependable, responsive, and accountable
• Excellent at managing multiple priorities and deadlines
• Comfortable with accounting software, online banking, spreadsheets, and technology
• A strong communicator with employees, customers, vendors, and leadership
• Someone who closes loops and follows through without needing constant reminders

Previous experience in office management, bookkeeping, accounting administration, construction, or home services is strongly preferred.

Our Expectations

At Alliance Painting, ownership matters. When something falls within your area of responsibility, we expect you to see it through.

We move quickly, communicate clearly, address problems early, and do what we say we're going to do.

The standard for this position is simple: When you say something is handled, the team should be able to trust that it's handled.