In-Person Office & Operations Manager – Tallahassee

HireBus Inc.; Tallahassee (FL); Vor Ort; USD 23.000 - 32.000; Vollzeit

Benefits dieser Stelle

Performance-based raises

Full-time weekday schedule

No weekend work

In-person role in Tallahassee, FL

Zusammenfassung

Seminole Ventures Painting in Tallahassee, FL is seeking an organized Office Manager to run daily office operations in a full-time, in-person role. You will coordinate schedules, manage invoicing and AP/AR, maintain CRM data, and keep clients informed so projects run smoothly.

You thrive in a fast-paced service environment, communicate clearly, and embrace CRM and scheduling tools. The position offers weekday hours with no weekend work and room to grow as the team scales.

Qualifikationen

• Highly organized and proactive office professional.
• Clear communication and meticulous record keeping.
• Comfort with CRM systems, scheduling tools, and technology.
• Customer-service oriented with ability to prioritize and multitask.

Aufgaben

• Respond to emails, texts, and phone calls from clients and team members.
• Schedule estimates, jobs, and follow-ups using scheduling tools.
• Send invoices, collect payments, and manage AP/AR tracking for projects.
• Maintain accurate customer and job data in the CRM.
• Coordinate with crews and subcontractors on schedules and job status.
• Follow up with leads and past clients for reviews, referrals, and repeat work.
• Prepare and maintain digital files, project notes, contracts, and calendars.
• Assist with light social media posting and updating job site photos.
• Track project expenses, reconcile receipts, and support basic reporting.
• Help refine and document internal processes and office workflows.

Kenntnisse

Organized

Communication

CRM tools

Scheduling tools

Customer service

Proactive

Tools

CRM software

Microsoft Office

Jobbeschreibung

Seminole Ventures Painting in Tallahassee, FL is seeking an organized Office Manager to run daily office operations in a full-time, in-person role. You will coordinate schedules, manage invoicing and AP/AR, maintain CRM data, and keep clients informed so projects run smoothly.

You thrive in a fast-paced service environment, communicate clearly, and embrace CRM and scheduling tools. The position offers weekday hours with no weekend work and room to grow as the team scales.