Office Manager

Effective Hiring; South Bend (IN); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical benefits

401K

Competitive salary

Job summary

Effective Hiring is seeking an Office Manager to oversee financial, administrative, and operational processes across the office. You will lead a team including coordinators, assistants, and dispatchers, ensuring accurate bookkeeping, cash flow management, payroll, and compliance.

The role requires strong MS Office and QuickBooks skills, formal education preferably with a degree, and ability to coordinate across departments. Competitive salary and a robust benefits package are offered.

Qualifications

• Minimum education: high school diploma or GED; college degree preferred.
• Proficiency in MS Office and QuickBooks or similar accounting software required.
• Solid bookkeeping and financial knowledge including cash flow and budgeting.
• Strong communication and team leadership abilities across departments.

Responsibilities

• Lead the office team, including training, meetings, performance reviews, and day-to-day management.
• Oversee bookkeeping, accounts payable/receivable, cash flow, payroll, budgeting, and financial reporting.
• Monitor divisional performance and metrics, oversee staffing, and maintain the annual office plan.
• Manage National Accounts, Programs, subcontractors, employment, and compliance documentation.
• Coordinate office processes and serve as the SME for office systems and technology.
• Support senior leadership with planning, reporting, and other priorities.

Skills

Microsoft Office

QuickBooks

Bookkeeping

Communication

Planning & Organization

Analytical Skills

Construction Management

IICRC/Xactimate Certifications

Bilingual

Education

High school diploma or GED

College degree preferred

Tools

Microsoft Office

QuickBooks

Job description

A great Office Manager has a clear view of the whole operation: the numbers, the people, the processes, and how they all come together to help the business perform at its best.

As Office Manager for Effective Hiring, you’ll have that kind of visibility. You’ll lead a team that includes Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators, while overseeing the financial, administrative, and operational processes that support the business.

From bookkeeping, cash flow, and payroll to staffing, compliance, team development, and performance reporting, you’ll play a key role in keeping those functions running effectively and the office working well as a whole.

What We Offer

In addition to a starting salary of $70,000 annually, you can expect:a robust benfits package including medical and 401K

What You’ll Do

• Lead the office team, including training, team meetings, performance reviews, and day-to-day management
• Oversee bookkeeping, accounts payable and receivable, cash flow, payroll, budgeting, and financial reporting
• Monitor divisional performance and key metrics, oversee staffing needs, and develop and maintain the office annual plan
• Manage National Accounts andPrograms, subcontractor, employment, and risk-management documentation and compliance
• Coordinate office processes and communication across departments and serve as the subject matter expert for office systems and technology
• Support senior leadership with planning, reporting, performance, and other business priorities

What You Bring

• High school diploma or GED; college degree preferred
• Proficiency with Microsoft Office and QuickBooks or equivalent accounting software
• Strong bookkeeping and financial knowledge, including P&L statements, balance sheets, cash flow, and budgeting
• Experience leading and supervising office staff
• Strong communication skills and the ability to coordinate effectively across teams and departments
• Strong planning, organization, and analytical skills
• Construction management experience preferred
• IICRC or Xactimate certifications preferred but not required
• Bilingual skills are a plus