Office Manager

Pinnacle Treatment Centers, Inc.; Somerdale (NJ); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

PTO 18 days

401k with match

Training opportunities

Full benefits package

Early hours

STAR LRP

Capella scholarships

Job summary

Pinnacle Treatment Centers is seeking an Office Manager to oversee office operations, billing and collections, and compliance with cash handling policies. The role supports workflow across teams and ensures efficient front-desk operations.

Location in New Jersey. Strong preference for someone with office management experience and the ability to travel locally as required. Competitive benefits and opportunities for professional growth are offered.

Qualifications

• High school diploma or equivalent.
• Two (2) year experience in an office setting.
• Valid driver’s license in good standing.
• Ability to travel up to 10% locally as required.

Responsibilities

• Provide guidance, training, and evaluation of clerical team.
• Manage clerical team schedule.
• Responsible for Medicaid/Medicare eligibility verification and tracking.
• Manage supply orders.
• Responsible for cash collection and daily balancing.
• Welcome visitors/patients by greeting them in person or on the telephone; answering or referring inquiries.
• Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc.
• Maintain daily phone coverage functions.
• Coordinate appointments for clients and staff.
• Communicate all relevant information to supervisory staff regarding clients and the facility.
• Manage Accounts Receivable/Accounts payable/deposits.
• Maintain safe and clean reception area by complying with procedures, rules, and regulations.
• Attend team meetings and complete all training courses timely as required.
• Other duties as assigned.

Education

High school diploma or equivalent

Job description

Tuesday - Saturday 5:15am - 1:45pm

We offer competitive salaries, full benefits package, Paid Time Off, and opportunities for professional growth.

Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 35,000 patients daily.

Our mission is to remove all barriers to recovery and transform individuals, families, and communities with treatment that works.

Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment.

As an Office Manager, you will be responsible for performing overall management of the office operations. You will a be responsible for office billing and collections, ensuring compliance with cash handling policies/procedures, purchasing supplies, and managing expenses.

Benefits

• 18 days PTO
• 401k with company match
• Company sponsored ongoing training and certification opportunities
• Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance.
• Early hours to support work/life balance
• Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP)
• Discounted tuition and scholarships through Capella University.

Pay Range

$18-22/hr depending on experience

Requirements

• High school diploma or equivalent
• Two (2) year experience in an office setting
• Valid driver’s license in good standing
• Ability to travel up to 10% locally as required

Preferred

• Undergraduate degree
• Five (5) years of professional office management experience
• Experience in medical field a plus

Responsibilities

• Provide guidance, training, and evaluation of clerical team.
• Manage clerical team schedule.
• Responsible for Medicaid/Medicare eligibility verification and tracking
• Manage supply orders.
• Responsible for cash collection and daily balancing
• Welcome visitors/patients by greeting them in person or on the telephone; answering or referring inquiries.
• Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc.
• Responsible for daily phone coverage functions
• Comply with all policies and applicable procedures.
• Maintain security by following procedures, monitoring logbook, checking in visitors, etc.
• Coordinate appointments for clients and staff.
• Communicate all relevant information to supervisory staff regarding clients and the facility.
• Manage Accounts Receivable/Accounts payable/deposits.
• Maintain safe and clean reception area by complying with procedures, rules, and regulations.
• Attend team meetings and complete all training courses timely as required.
• Other duties as assigned.

Join our team. Join our mission.

Pinnacle Treatment Centers is an equal employment opportunity employer and makes employment decisions based on merit and other legitimate business considerations. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, traits historically associated with race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), parental leave, national origin, gender, gender identity, gender expression, age, ancestry, physical or mental disability, military and veteran status, marital status, sexual orientation, genetic characteristics or information, political affiliation, non-merit based factors or any other consideration made unlawful by applicable federal, state, or local laws. It also prohibits discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.