Office Manager

Evlo AI; Raleigh (NC); Remote; USD 65,000 - 90,000; Full time

Job summary

Evlo AI is seeking an experienced Office Manager to act as the operational hub for a fully remote technology company. You will own systems, rituals, and vendor relationships to keep distributed teams focused and aligned across time zones.

Responsibilities include managing remote operations, HRIS tooling, event planning, executive scheduling, payroll inputs, and documentation across Notion/Confluence. A Bachelor’s degree and SaaS tool proficiency are required, with bonus for Rippling/Gusto and

Qualifications

• 3-6 years of office management, operations, or administrative experience
• Hands-on experience administering SaaS tools such as Google Workspace, Slack, Zoom, and an HRIS platform
• Proven track record planning multi-day events and offsites within budget
• Strong written communication and process documentation skills
• Ability to manage confidential information (payroll, HR data) with discretion
• Self-starter who thrives in ambiguity and remote work with minimal oversight
• Bachelor's degree or equivalent practical experience. Bonus: SHRM certification or US multi-state employment knowledge

Responsibilities

• Own remote-first operations: home-office stipends, equipment procurement, and onboarding logistics for new hires across time zones
• Manage the HRIS and productivity stack (Rippling or similar, Google Workspace, Slack, Zoom) including licenses, access, and vendor renewals
• Plan and execute company offsites, team gatherings, and all-hands meetings end-to-end — venues, travel, budgets, and agendas
• Coordinate executive scheduling, travel, and expense reporting for leadership
• Run office administration where it exists: payroll inputs, benefits enrollment support, and compliance documentation (I-9s, workers' comp, state registrations)
• Build and maintain operational documentation, process playbooks, and vendor records in Notion or Confluence
• Partner with Finance and People teams on vendor invoices, procurement approvals, and policy rollout

Skills

Office management

SaaS administration

Event planning

Written communication

Confidential information handling

Remote work self-starter

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Slack

Zoom

Rippling

Job description

About The Role

The Office Manager is the operational hub of a fully remote, fast-growing technology company: keeping people, processes, and logistics running smoothly without a physical office as the default. The role matters because coordination is the difference between a scaling company and a chaotic one — this person owns the systems, rituals, and vendor relationships that let distributed teams stay focused.

Key Responsibilities

• Own remote-first operations: home-office stipends, equipment procurement, and onboarding logistics for new hires across time zones
• Manage the HRIS and productivity stack (Rippling or similar, Google Workspace, Slack, Zoom) including licenses, access, and vendor renewals
• Plan and execute company offsites, team gatherings, and all-hands meetings end-to-end — venues, travel, budgets, and agendas
• Coordinate executive scheduling, travel, and expense reporting for leadership
• Run office administration where it exists: payroll inputs, benefits enrollment support, and compliance documentation (I-9s, workers' comp, state registrations)
• Build and maintain operational documentation, process playbooks, and vendor records in Notion or Confluence
• Partner with Finance and People teams on vendor invoices, procurement approvals, and policy rollout

What We Are Looking For

• 3-6 years of office management, operations, or administrative experience, ideally in a startup or scale-up environment
• Hands-on experience administering SaaS tools such as Google Workspace, Slack, Zoom, and an HRIS platform
• Proven track record planning multi-day events and offsites within budget
• Strong written communication and process documentation skills
• Ability to manage confidential information (payroll, HR data) with discretion
• Self-starter who thrives in ambiguity and remote work with minimal oversight
• Bachelor's degree or equivalent practical experience. Bonus: experience with Rippling/Gusto, US multi-state employment compliance, or SHRM certification