Office Manager

Seattle Search Group; Seattle (WA); Hybrid; USD 34,000 - 55,000; Part time

Benefits offered by this job

Hybrid work schedule

Direct exposure to executive领导

Growth opportunities

Job summary

Seattle Search Group is seeking an organized Office Manager to support executive leadership and oversee daily office operations in West Seattle. The role combines administrative duties, project coordination, and event planning in a fast-paced environment.

Ideal candidates are dependable, resourceful, and capable of juggling multiple priorities. This part-time position offers growth opportunities as the firm expands and strengthens client service delivery.

Qualifications

• 3+ years of office management, executive assistant, administrative, or operations experience.
• Exceptional organizational and time management skills.
• Proficiency with Microsoft Office, Google Workspace, and common business software.

Responsibilities

• Manage incoming mail, packages, and office correspondence.
• Coordinate office supplies, equipment, and vendor relationships.
• Maintain organized electronic and physical records.
• Assist with basic technology setup and software coordination.
• Support general administrative and operational projects.
• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements and executive logistics.
• Handle confidential communications and administrative requests.
• Track priorities and follow up on action items across leadership.
• Provide day-to-day administrative support to executive leadership.
• Coordinate internal meetings, training sessions, and company events.
• Assist with planning leadership meetings and company gatherings.
• Coordinate vendors, schedules, and event logistics.
• Support special projects and operational initiatives.
• Assist with logistics during company content recording sessions.
• Coordinate file organization and transfer of recorded content.
• Track production timelines and administrative follow-up.
• Support miscellaneous projects as business needs evolve.

Skills

Organizational skills

Time management

Communication

Discretion

Interpersonal skills

Self-starter

Tools

Microsoft Office

Google Workspace

Business software

Job description

Seattle Search Group

Office Manager

Location: (West Seattle)
Schedule: Part-Time (Approximately 20 Hours per Week)
Compensation: Starting at $25-40HR

The Opportunity

Seattle Search Group is partnering with a growing CPA firm to identify an organized and proactive Office Manager. This is a highly visible role supporting executive leadership while overseeing day-to-day office operations, administrative functions, and company events.

The ideal candidate is dependable, resourceful, and enjoys working in a fast-paced, entrepreneurial environment. This position offers a diverse mix of executive support, office management, project coordination, and event planning, with the opportunity to grow as the organization continues to expand.

Office Administration

• Manage incoming mail, packages, and office correspondence.
• Coordinate office supplies, equipment, and vendor relationships.
• Maintain organized electronic and physical records.
• Assist with basic technology setup and software coordination.
• Support general administrative and operational projects.

Executive Support

• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements and executive logistics.
• Handle confidential communications and administrative requests.
• Track priorities and follow up on action items across leadership.
• Provide day-to-day administrative support to executive leadership.

Operations & Event Coordination

• Coordinate internal meetings, training sessions, and company events.
• Assist with planning leadership meetings and company gatherings.
• Coordinate vendors, schedules, and event logistics.
• Support special projects and operational initiatives.

Content & Administrative Support

• Assist with logistics during company content recording sessions.
• Coordinate file organization and transfer of recorded content.
• Track production timelines and administrative follow-up.
• Support miscellaneous projects as business needs evolve.

Qualifications

• 3+ years of office management, executive assistant, administrative, or operations experience.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• High level of professionalism and discretion with confidential information.
• Proficiency with Microsoft Office, Google Workspace, and common business software.
• Comfortable learning new technology and systems.
• Self-starter with a positive attitude and a willingness to help wherever needed.
• Ability to manage multiple priorities in a dynamic environment.

Why Consider This Opportunity?

• Hybrid work schedule with flexible part-time hours.
• Direct exposure to executive leadership.
• Collaborative, team-oriented culture.
• Diverse responsibilities that keep every day interesting.
• Opportunity to grow alongside a successful and expanding organization.