Office Manager

University of South Florida; Sarasota (FL); On-site; USD 55,000 - 60,000; Full time

Job summary

A leading university is seeking an Office Manager to handle various administrative duties, including budgeting and human resources. The ideal candidate will have significant experience in office management and proficiency in Excel. This full-time position offers opportunities for professional growth within a vibrant academic environment.

Benefits

Medical, dental, and life insurance plans

Retirement plan options

Tuition assistance program

Generous leave programs

Qualifications

• 6 years of office or administrative experience required.
• College coursework or vocational training may substitute for experience.

Responsibilities

• Prepare and communicate budget information for the assigned area.
• Manage administrative support for payroll and human resources processes.
• Coordinate travel arrangements for staff and faculty.

Skills

Excel

Budget experience

Education

High school diploma or equivalent

Job description

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Job Description

Provide support to the operational aspects of academic, fiscal, purchasing, employment and payroll administration for Student Success. The office manager will manage the administration of fiscal, human resources, purchasing, and payroll support activities for all offices under the Student operational and reporting requirements. To fulfill the job responsibilities, employees assigned to this class title must be able to do inquiries, queries, standard and modified reports from university systems and must be able to produce documents using word processing, spreadsheet, and presentation software.

Job Description

Provide support to the operational aspects of academic, fiscal, purchasing, employment and payroll administration for Student Success. The office manager will manage the administration of fiscal, human resources, purchasing, and payroll support activities for all offices under the Student operational and reporting requirements. To fulfill the job responsibilities, employees assigned to this class title must be able to do inquiries, queries, standard and modified reports from university systems and must be able to produce documents using word processing, spreadsheet, and presentation software.

Responsibilities

• Responsible for preparation, submission, summary and communication of budget information for the assigned area.
• Prepares and approves budget transfers and non- payroll expenditure transfers, reconciles remaining spending authority, prepares and maintains internal accounting records, and other duties related to fiscal administration.
• Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
• Supports employment administration and human resources processes, serving as a point of contact for the SM campus HR Embedded Services team. Supports the administration of appointment paperwork requirements for staff, and student employees. Provides search support to department hiring managers as needed.
• Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
• Prepares special spreadsheet reports and presentations as needed. May prepare brochures or web site content for communication within USF and/or to external audiences.
• Performs other office administration duties as required to support the mission and function of the area of responsibility.
  
  
  

Qualifications

This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Skills/experience: Excel, Budget experience

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( [e-mail] ) to coordinate your accommodation request.

About Us

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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