Office Manager

Specialized Recruiting Group - York County / South Charlotte; Rock Hill (SC); On-site; USD 42,000 - 62,000; Full time

Job summary

Specialized Recruiting Group - York County / South Charlotte in Rock Hill, SC seeks an Office Manager to oversee daily administrative and operational functions. You will serve as a key liaison between management, customers, vendors, and employees.

The role covers accounts payable/receivable, payroll support, HR admin, records management, and reporting for production operations. Strong MS Office skills and excellent organizational abilities are essential to keep the office running smoothly.

Qualifications

• Proficiency with Microsoft Office Suite, including Excel, Word and Outlook.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage daily office operations and administrative activities.
• Serve as the primary point of contact for customers, vendors, and visitors.
• Coordinate incoming calls, emails, correspondence, and office communications.
• Support accounts payable and accounts receivable processes, including invoice processing and payment tracking.
• Maintain accurate records, files, and company documentation.
• Assist with payroll preparation and HR administrative functions, including onboarding and employee records management.
• Support purchasing activities and maintain vendor relationships.
• Prepare reports, spreadsheets, and presentations for management.
• Coordinate office supplies, equipment maintenance, and facility-related needs.
• Assist with customer order tracking and communication between office and production teams.
• Schedule meetings, manage calendars, and coordinate company events as needed.
• Ensure confidentiality of sensitive information.

Skills

Microsoft Office

Excel

Time management

Verbal and written communication

Education

High school diploma or GED

Tools

Accounting software

Job description

The Office Manager will oversee the daily administrative and operational functions of the office while serving as a key liaison between management, customers, vendors, and employees. This individual will ensure smooth office operations, support accounting and human resources functions, coordinate customer communications, and assist with various business activities critical to the success of the manufacturing operation.

Key Responsibilities

• Manage daily office operations and administrative activities.
• Serve as the primary point of contact for customers, vendors, and visitors.
• Coordinate incoming calls, emails, correspondence, and office communications.
• Support accounts payable and accounts receivable processes, including invoice processing and payment tracking.
• Maintain accurate records, files, and company documentation.
• Assist with payroll preparation and HR administrative functions, including onboarding and employee records management.
• Support purchasing activities and maintain vendor relationships.
• Prepare reports, spreadsheets, and presentations for management.
• Coordinate office supplies, equipment maintenance, and facility-related needs.
• Assist with customer order tracking and communication between office and production teams.
• Schedule meetings, manage calendars, and coordinate company events as needed.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.

Qualifications

Required

• High school diploma or GED.
• 3+ years of Office Manager, Administrative Manager, or similar office leadership experience.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Experience with accounting software and basic bookkeeping functions.