Office Manager

Suntronic Incorporated; Richardson (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in the appliances and electronics manufacturing sector is seeking an Office Manager in Richardson, TX. This full-time position involves various clerical and administrative duties aimed at ensuring smooth office operations and excellent customer service. The ideal candidate will possess strong communication skills, attention to detail, and experience with MS Office.

Benefits

Health insurance

Paid time off

Vision insurance

Qualifications

• High school diploma, GED, or equivalent required.
• Prior experience as a receptionist or in a related field preferred.
• Bilingual in Vietnamese preferred, but not required.

Responsibilities

• Welcome visitors and operate the telephone switchboard.
• Assist with onboarding and manage HR-related paperwork.
• Manage executive calendars and prepare meeting materials.

Skills

Customer Service

Communication

Dependability

Attention to Detail

Education

High school diploma or GED

Tools

MS Office

Job description

Suntronic Incorporated provided pay range

This range is provided by Suntronic Incorporated. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/hr - $25.00/hr

Direct message the job poster from Suntronic Incorporated

Financial Controller at Suntronic Incorporated

SUMMARY OF POSITION:

The Office Manager position, under general supervision is responsible for administrative duties assigned by HR, Accounting Department, and management. Responsibilities include assisting with a variety of clerical and administrative duties. These tasks include greeting customers and visitors, answering phones, taking messages, managing email and mail correspondence, and calendaring. Additional tasks include invoicing, restocking, and managing office supplies, and always tidying front desk area. Must be able to always maintain professional appearance and customer service oriented.

JOB DESCRIPTION:

Office Administration

• Welcome visitors in a warm friendly manner, determine nature and purpose of visit, and direct or escort them to specific direction.
• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
• Maintain daily cleanliness and organization of front desk area.
• Replenish water and coffee supplies for executives.
• Plan and coordinate office events and design flyers.
• Receive deliveries; sort and distribute incoming mail.
• Restock supplies twice a week, and request supplies to order monthly.
• Other administrative duties as assigned.

Records & Documentation

• Assist with scanning daily packing slips/List/Bill of Ladings.

Onboarding Support

• Assist with new hire by collecting, scanning, and filing documents .
• Take and upload new hire photos.
• Creating paycheck and door entry badges.
• Prepare expense requests bi-weekly.
• Scan and file absence requests in their physical folders.
• Manage HR related paperwork as needed: application, new hire forms, absence requests, time sheet.
• Other tasks as assigned.
• Basic troubleshooting of office devices.
• Monitor entrance security and report unusual activity.

Internal Communication

• Distribute memos and announcements.
• Update bulletin boards and digital displays.

Executive Assistance

• Manage executive calendars and travel.
• Prepare agendas, meeting minutes, and presentation materials.
• Handle confidential documents and sensitive information.

COMPETENCIES:

Customer Service Oriented– Enjoys working hard, is customer service oriented and full of energy ready to assist visitors and co-workers with positive attitudes. Be open to new people and ideas while being friendly, polite, and sociable.

Composure –Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature and have high emotional intelligent.

Integrity and Trust– Is widely trusted; is seen as a direct, truthful individual; can present the truth in an appropriate and helpful manner; keeps confidences; admits mistakes; does not misrepresent him/herself for personal gain.

Cooperation –Job requires being pleasant with others on job and displaying a good-natured, cooperative attitude.

Attentional to Detail –Requires being careful about detail and thorough in completing work tasks.

Dependability –Be reliable, responsible, and dependable while fulfilling obligations.

Independence –Guide oneself with little or no supervision and depend on oneself to complete tasks.

EDUCATION AND EXPERIENCES:

• High school diploma, GED, or equivalent.
• Prior experience as a receptionist or in a related field.
• Excellent written and verbal communication skills.
• Competency in MS Office: Word, Excel, and Outlook.
• Bilingual in Vietnamese preferred but not required.

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

• Health insurance
• Paid time off
• Vision insurance

Ability to commute/relocate:

• Richardson, TX 75081: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Receptionist: 1 year (Preferred)

Language:

• Vietnamese (Preferred)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Appliances, Electrical, and Electronics Manufacturing

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