Office Manager

Optima Medical Ltd; Prescott Valley (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401k

Paid holidays

Job summary

Optima Medical is seeking a highly organized Office Manager to lead one of our primary care clinic locations in Arizona. You will oversee daily operations, supervise Medical Assistants and Front Desk staff, and ensure a patient-centered experience.

You will manage scheduling, onboarding, and HR-related tasks, and ensure proper use of eClinicalWorks (eCW). Strong leadership and communication are essential in a fast-paced healthcare setting.

Qualifications

• MA certificate or diploma is required.
• Experience in medical office management or clinic leadership is required.
• Experience supervising clinical or administrative staff is strongly preferred.
• Knowledge of outpatient workflows and EMR systems (eCW) is a plus.

Responsibilities

• Oversee day-to-day clinic operations to ensure efficient patient flow.
• Provide leadership, coaching, and support to Medical Assistants and Front Desk staff.
• Manage staff scheduling, timecards, performance, and HR-related tasks.
• Assist with onboarding and training new employees.
• Ensure proper use of eCW and support EMR workflows.
• Maintain compliance with clinic policies and quality standards.
• Monitor clinic metrics, patient satisfaction, and operational performance.
• Serve as on-site point of contact for providers, patients, and departments.
• Handle escalated patient concerns professionally.
• Monitor inventory, supplies, and equipment.

Skills

Leadership

Communication

Organization

HR coordination

Education

MA certificate

Tools

eClinicalWorks

Job description

Optima Medical is an Arizona-based medical group consisting of 35 locations and over 150+ medical providers, who care for more than 200,000 patients. Our mission is to improve the quality of life throughout Arizona and Nevada by helping communities "Live Better, Live Longer" through personalized healthcare, with a focus on preventing the nation’s top leading causes of death. We go beyond primary care with a full spectrum of services including cardiovascular health services, behavioral health, allergy testing and immunotherapy, in-house lab testing, imaging, chronic disease management, and other specialty health services. We aspire to aid the growth of our company by welcoming the most qualified and deserving candidates aboard.

Position Summary

Optima Medical is looking for a highly organized, people‑focused Office Managerto lead one of our primary care clinic locations. This role oversees daily clinic operations and ensures a smooth, efficient, and patient‑centered experience. The Office Manager will supervise clinical and administrative staff—including Medical Assistants and Front Desk team members—while supporting providers and maintaining workflow efficiency.

Key Responsibilities

• Oversee day‑to‑day operations of the clinic to ensure efficient patient flow and exceptional service
• Provide leadership, coaching, and support to Medical Assistants, Front Desk staff, and other clinic support roles
• Manage staff scheduling, timecards, performance, and general HR‑related tasks for the clinic team
• Assist with onboarding and training new employees
• Ensure proper use of eClinicalWorks (eCW)and support staff with EMR workflows
• Maintain compliance with clinic policies, procedures, and quality standards
• Monitor and manage clinic metrics, patient satisfaction, and operational performance
• Serve as the on‑site point of contact for providers, patients, and corporate departments
• Handle escalated patient concerns professionally and promptly
• Monitor inventory, supplies, and equipment to keep the clinic fully operational
• Support initiatives to increase efficiency, productivity, and overall clinic performance

Qualifications

• Medical Assistant (MA) certificate or diploma required
• Prior experience in medical office management, healthcare administration, or clinic leadership required
• Experience supervising clinical or administrative medical staff strongly preferred
• Knowledge of primary care or outpatient workflows
• Familiarity with eClinicalWorks (eCW)preferred
• Strong communication, leadership, problem‑solving, and organizational skills
• Ability to thrive in a fast‑moving, patient‑centered environment
• High school diploma required; additional medical or business education a plus

Why Join Our Team?

• Leadership and mentoring
• Resources to further career
• Benefits (medical/vision/dental/401k/paid holidays)
• Supportive and positive work environment