Administrative Assistant/Office Manager

ImmunEdge Inc.; Redwood City (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

ImmunEdge Inc., a biopharmaceutical company, seeks a motivated Administrative Assistant/Office Manager in Redwood City. The role involves managing office operations, supporting the leadership team, and fostering team collaboration, while contributing to the company's commitment to innovation in health through a culture of support and teamwork.

Benefits

Annual bonus plan

Equity

Comprehensive health insurance

401k plan

FSA plans

Holiday and paid time off plan

Qualifications

• 3-5 years of experience in Administrative Assistant and Office Management.
• Advanced proficiency in Microsoft Office.
• Independent problem-solver with strong prioritization skills.

Responsibilities

• Manage travel arrangements and calendars for the leadership team.
• Oversee office operations including vendor management and procurements.
• Coordinate events and support onboarding for new hires.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Time-management

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Location: Redwood City, CA

Company Overview:

ImmunEdge is a biopharmaceutical company committed to developing novel therapeutics for patients with serious or life-threatening diseases. With a highly experienced team of experts in immunology and drug development, we are pioneering innovative approaches to target and modulate key molecular pathways that regulate the immune response.

At ImmunEdge, we are driven by a shared commitment to improving human health through innovative science. We are building a culture based on kindness, collaboration, and a deep passion for advancing science. As an early joiner to the company, you will help cultivate an environment where every team member is encouraged to challenge ideas, think critically, and contribute their unique perspectives. We value openness, transparency, and continuous learning, and want to empower our employees to take ownership of their work while fostering a sense of community and teamwork. Whether you’re working in the lab, the office, or across functional teams, you will find an inclusive space where your contributions matter and your professional growth is supported.

Join us in shaping the future of biotechnology. Together, we can change lives.

Position:

ImmunEdge has an exciting opportunity for a highly motivated and organized Administrative Assistant/Office Manager. This is a full-time, onsite position. The successful candidate will be expected to work Monday through Friday, during standard business hours, from our Redwood City office.

Key Responsibilities:

• Help manage travel arrangements and calendars for the leadership team, ensuring efficient scheduling and coordination of meetings.

• Act as a primary point of contact, liaising confidently with internal and external stakeholders.

• Oversee office operations, including sorting and distributing mail and packages, vendor management; office, kitchen and lab supply procurement; and facilities coordination.

• Handle administrative tasks such as filing, scanning, and document preparation.

• Plan and coordinate events, off-sites, and internal meetings to foster team collaboration.

• Support onboarding and office integration for new hires, ensuring a smooth onboarding experience.

• Support the leadership team with operational tasks, ensuring streamlined workflows and efficient execution of company initiatives.

Qualifications:

• Bachelor’s degree preferred.

• 3-5 years of Administrative Assistant and Office Management experience, preferably within a start-up and fast-paced growing environment.

• Advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel).

• Strong organizational skills and keen attention to detail.

• Passion for helping to build a strong and collaborative company culture.

• Excellent verbal and written communication skills with the ability to interact at all levels.

• Ability to handle sensitive and confidential information with discretion.

• Independent problem-solver with strong prioritization and time-management skills.

• Ability to adapt to change and manage multiple projects simultaneously.

• Prior experience with event coordination and office operations preferred.

Expected Salary Range: $80,000 - $95,000

We encourage candidates of all levels to apply as there is sometimes flexibility on job level and responsibilities. Compensation will be based on a variety of factors, including experience, qualifications, internal equity, and location.

ImmunEdge offers a competitive employment package that includes an annual bonus plan, equity, and a generous benefits package including comprehensive health (medical, dental, and vision) insurance for our employees and their families, a 401k plan, FSA plans (medical, dependent), an Employee Assistance Plan, and a holiday and paid time off plan.

At ImmunEdge, we believe that a diverse, open, and inclusive environment and culture is key to our success. We will not be influenced in recruiting, hiring, promoting or any other employment practices by race, color, citizenship status, national origin, ancestry, sex, sexual orientation, gender identity/expression, age, religion, physical or mental disability, medical or genetic condition, marital status, veteran status, or any other characteristics protected under applicable federal, state and local laws. ImmunEdge will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable laws.

Note to External Recruiters: Submission of unsolicited resumes prior to an agreement set in place does not create any implied obligation.