Office Manager

Nichols Contracting Inc.; Orlando (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

Nichols Contracting Inc. is seeking a full-time Office Manager for their Orlando office. This pivotal role includes greeting guests, managing office communications, and providing administrative support. Ideal candidates should possess strong communication skills and have a high school diploma, with clerical experience preferred, to ensure a productive workplace.

Benefits

401(k)

Tuition assistance

Medical insurance

Vision insurance

Qualifications

• Effective communication skills required.
• Strong customer service background preferred.
• Clerical or office experience strongly preferred.

Responsibilities

• Greeting guests and directing them appropriately.
• Providing administrative support to team members.
• Managing the office supply orders and maintaining cleanliness.

Skills

Communication

Customer Service

Clerical Skills

Education

High school diploma or equivalent

Job description

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Nichols Contracting Inc. provided pay range

This range is provided by Nichols Contracting Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Nichols Contracting Inc.

Talent Acquisition Specialist at Nichols Contracting Inc | Bachelor of Business Administration, HRM

Nichols Contracting Inc. is seeking an onsite, full-time, Office Manager for our Orlando, Florida office. The ideal candidate must be flexible and available for occasional travel to additional Florida offices as needed. The Office Manager position is pivotal for maintaining a productive and organized workplace. The Office Manager duties include but not limited to:

Essential Functions:

• Greeting all guests and directing them to the appropriate staff member
• Screen and route all telephone calls
• Provide administrative support to team members as needed
• Sorts all incoming mail / packages and deliver to appropriate staff
• Sending and replying to office emails
• Schedules all job site badging for employees, subcontractors, and vendors.
• Communicates clearly for each employee, vendor, and or subcontractor regarding the steps required
• Provides oral and written instruction to those who have been nominated for badging, including personal identification requirements within the Egnyte badging folder
• Ensures that all badging applications are completed to specification and submitted in a timely fashion
• Records and maintains accurate badging data, including badge photographs
• Ensures that all badges are returned to the respective parties at the point in which person resigns, is involuntarily terminated, has been removed from the jobsite, or the job has concluded
• Responds to all notifications regarding badging requests, applications, and renewals
• Tracks and communicates the progression of each employee, vendor, and or subcontractor through the badging process and reporting their status to the Project Management (PM) Team and HR on a weekly basis
• Communicates "badge ready" and “badging appointment” notifications to PM Team, Superintendents, Employees, Subcontractors, and Supervisors
• Notifies PM Team and Superintendents of issues and expiration dates of all new badges to ensure tracking
• Enforces Badging SOPs
• Compiles a list of jobsite requirements for vaccinations and citizenship
• Put postage on all outgoing mail and packages
• Coordinate office events
• Order and manage all office supplies (kitchen, bathroom)
• Order the apparel for office and field staff
• Order new employee safety equipment
• Maintain the reception area, conference rooms, kitchen and supply areas
• Assist in setting up conference/training rooms for meetings
• Keep the office neat and orderly
• Assist HR with onboarding
• Other duties as assigned

Requirements

• High school diploma or equivalent required
• Ability to demonstrate effective communication
• Clerical or office experience is strongly preferred
• Has proven ability to provide exceptional customer service
• Ability to prioritize tasks and manage multiple projects simultaneously

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to independently ascend and descend stairs.
• Ability to independently reach, twist, and bend.
• Ability to independently remain stationary for extended periods of time; and
• Ability to independently lift up to 30 pounds when required by work assignment.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction and Building Construction

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Inferred from the description for this job

401(k)

Tuition assistance

Medical insurance

Vision insurance

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