Office Manager

Ironwall by Incogni; Orange (CA); On-site; Full time

Job summary

A leading privacy protection service provider is seeking an Office Manager to support their team in Mission Viejo, CA. This full-time role involves managing administrative tasks, organizing travel, and ensuring smooth operations within the company. Ideal candidates should possess strong organizational skills and be able to thrive in a fast-paced environment.

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Generous vacation policy and holiday schedule

100% company-paid medical and dental insurance

Casual but professional work environment

Qualifications

• Experience supporting multiple managers and teams is crucial.
• Ability to maintain discretion and confidentiality.
• Proactive attitude and strong work ethic.

Responsibilities

• Provide administrative support to the executive team.
• Organize and coordinate meetings and travel arrangements.
• Manage the company calendar and maintain records.

Skills

Organization

Communication

Time Management

Attention to Detail

Discretion

Tools

Google Workspace

SalesForce CRM

Payhawk

Job description

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

For more than a decade, Ironwall by Incogni has been a leader in online privacy protection services, specializing in removing personal information for government organizations and businesses. We are searching for an Office Manager to provide vital support to our team, helping ensure smooth operations and effective communication across the company.

Key Responsibilities:

Serve as a trusted partner to the executive team by providing administrative support, including:

Writing, editing and managing email communications

Drafting memos, preparing correspondence and communicating with clients

Documenting action items and taking meeting notes

Maintaining comprehensive and accurate records

Organizing and coordinate meetings, including scheduling, sending reminders, and arranging catering when necessary

Managing the company calendar

Planning and booking company appointments and travel arrangements

Arrange all travel accommodations for staff, including flights, hotels, car rentals, and other transportation.

Prepare detailed travel itineraries and communicate them clearly to the traveling staff

Handle any issues or adjustments to travel plans as needed, including cancellations, changes, and delays.

Performing minor accounting tasks, such as tracking expenses, invoices and activity

Support the management team and company with additional duties as needed

Maintain the company office supplies

Ideal Candidate Qualities:

We are looking for someone who thrives in a fast-paced, collaborative environment and embodies the following traits:

Experience supporting multiple managers and teams

Experience with Google Workspace

Strong organization and communication skills

Keen attention to detail

Effective time management skills

Discretion and confidentiality when handling sensitive information

Positive, proactive attitude and ability to anticipate needs

Team-oriented mindset with a strong work ethic

Desired Candidate Qualities:

Preference will be given to those candidates with experience using the following applications:

SalesForce CRM

Payhawk or other financial management applications

What We Offer:

This is a full-time, in-office position located in Mission Viejo, CA. Salary range is $25-$33 per hour, based on experience.

At Ironwall, we are proud to offer a supportive work environment and competitive benefits, including:

100% company-paid medical and dental insurance (no premiums for employees)

Generous vacation policy and holiday schedule

401K retirement plan

Casual but professional work environment

How to Apply: Please reply with your resume to be considered.