Office Manager

Davita Inc.; Irvine (CA); On-site; Full time

Job summary

A prestigious university seeks an Office Manager for the executive team at its Student Health Center. The successful candidate will oversee administrative tasks, support senior leadership, and enhance operational efficiency. This role demands strong organizational skills, proficiency in Microsoft Office, and a proven background in high-demand office environments.

Benefits

Medical insurance

Sick and vacation time

Retirement savings plans

Access to discounts and perks

Qualifications

• 3-5 years experience in high-demand administrative office.
• Ability to initiate improvements and prioritize workload.
• Proven ability to work independently and self-starter.

Responsibilities

• Provide oversight for the Office of the Executive Director.
• Manage appointments and travel arrangements.
• Respond to high-level inquiries and correspondence.

Skills

Organization

Communication

Problem Solving

Detail Orientation

Education

BA/BS or equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine Student Health Center is a comprehensive outpatient clinic staffed with licensed primary care physicians, psychiatrists, licensed clinical social workers, dentists, physician assistants, registered nurse practitioners, and registered nurses. Medical specialists from various disciplines including dermatology, orthopedics/sports medicine, gynecology, internal medicine, and ENT provide on-site consultation on a regular basis. Student Health also offers basic radiology and clinical laboratory services, insurance consultation, and an on-site pharmacy, making SHC a comprehensive and convenient clinic dedicated to serving students.

Your Role on the Team

Under general supervision, the incumbent provides oversight of and responsibility for the smooth running of the Office of the Executive Director. Responsible for administrative, programmatic, and high level analytical support to the Executive Director for Student Health and its Executive Team. The incumbent will independently prioritize and schedule appointments, make travel arrangements meeting (University and non-University) primarily for the Executive Director, but will also provide such support for the Medical Director and other members of the SHC Executive Management Team. Responsible for responding to correspondence, high level inquiries, and high level interaction on behalf of the Office of the Executive Director, while interacting with and representing the office to key stake holders such as university officials, students, the public, and individuals from UCOP. In short, the Office Manager is responsible for office and business management, executive support, special project and analysis associated with the Office of the Executive Director.

What It Takes to be Successful

Required:

• Minimum 3-5 years' experience working and managing in high demand administrative office, with BA/BS or equivalent combination of education and experience. Demonstrated ability to initiative improvements in operations based on independent analysis and problem solving. Demonstrated experience in essential functions as outlined above. High level experience with Microsoft software products but not limited to Outlook, Excel, Word, Access, PowerPoint. Team player with outstanding ability to work with various levels of the organization. Excellent organization skills and detail orientation. Ability to organize and prioritize workload to meet deadlines and to manage multiple priorities. Excellent verbal and written communication and interpersonal skills. Ability to establish and maintain effective working relationships with all levels of campus administration, faculty, staff, and the public. Ability to maintain strict confidentiality of student and employee information and to act and interact on sensitive issues with tact and diplomacy. Ability to make independent judgments and decisions about office procedures and policies to effectively apply to individual and specific situations. Proven ability to work independently and to be self-starter.
• BA/BS or equivalent combination of education and experience.
• 3-5 years Experience working and managing in high demand administrative office

Preferred:

• 5-7 years demonstrated experience in organizing multiple, high level projects and setting priorities to meet deadlines. Experience working within the University of California Irvine for at least one year. Experience with Kuali Financial System for online payments and PAL Card purchasing.

Special Conditions:

• This position's schedule is M-F and during traditional work hours, however, weekend or non-traditional work hours may be required for special projects or busy times of the year, or when strict deadlines must be met. In the case of extended hours, this position may be required to work those hours. Employment in this position is contingent upon successful completion of a Department of Justice (DOJ) Live Scan background check, verification and continued monitoring of licensure as it applies to the position, and successful completion of our background review or credentialing process, as appropriate to the position. The employee must comply with OSHA, CA/OSHA, and CDC recommendations and requirements regarding vaccination and testing of healthcare employees. This includes, but may not be limited to; current hepatitis B immunizations, annual flu vaccinations, and annual tuberculosis screening. The employee must comply with CDPH and UC COVID-19 Vaccine Policy, by providing proof of Full Vaccination or submitting a request for Exception. Per the UC Ethics Briefing, the employee is responsible for reporting any and all potential conflicts of interest to their supervisor in a timely manner.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $31.72- $39.73 (Hourly).


Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization