Office Manager

Central Jersey Family Health Consortium; North Brunswick Township (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

Central Jersey Family Health Consortium in North Brunswick, NJ seeks an organized office administrator to manage daily operations and support senior staff. The role requires coordinating facilities, supplies, procurement and vendor contracts, plus onboarding new hires.

Responsibilities include scheduling courses and events in the LMS and website, managing meeting spaces, and liaising with staff, members, and vendors. Local travel with a personal vehicle is possible.

Qualifications

• Education: An undergraduate degree preferred but not required.
• Experience: Minimum of 3 years in a professional office environment.
• Strong organizational, written and oral communication skills.
• Ability to take initiative and work independently.
• Knowledge/experience in nonprofit, maternal child health and education preferred.
• Proficiency with Microsoft programs.
• Valid driver's license with ability to travel locally/statewide using personal vehicle.

Responsibilities

• Manages day-to-day office operations including facilities, supplies, procurement, and vendor contract oversight.
• Serve as primary point of contact for building management and equipment repair vendors.
• Communicates with CJFHC staff, members, and community on operational matters.
• Onboards new employees by coordinating workstations, access credentials, equipment and orientation.
• Sets up and manages courses, webinars, and event registrations in LMS and website.
• Ensures meeting spaces are organized and fully equipped (AV, seating, supplies).
• Coordinates internal meetings, all-hands and events including venue booking and catering.
• Assists Executive Assistant and management with general office operations.
• Other duties may be assigned.

Skills

Organizational skills

Written communication

Oral communication

Initiative

Independent work

Microsoft Office

Vendor coordination

Education

Undergraduate degree (preferred)

Tools

Learning management system

Job description

Description

Position Summary:

Manages daily office operations to keep the workplace running smoothly and efficiently. Provides administrative support to the Executive Assistant and other management staff as assigned. This position requires working in the North Brunswick three to four days weekly.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties and responsibilities that are required by the employee.

Qualifications:

Education: An undergraduate degree preferred but not required

Experience: Minimum of (3) three years relevant work in a professional office environment. Expert organizational, written, and oral communication skills. Ability to take initiative and work independently. Knowledge and experience relating to the field of non-profit, maternal child health and education is preferred.

Computer proficiency required with Microsoft programs. Strong interpersonal & oral/written communication skills required.

Valid Driver's license with the ability to provide proof of ongoing automobile insurance coverage is required. This position will entail reimbursable local and statewide travel utilizing personal vehicle.

Essential Duties and Responsibilities include the following:

• Manages the day to day office operations including facilities, coordination supplies, procurement, and vendor contract oversight.
• Serve as primary point of contact for building management and equipment repair vendors.
• Communicates with CJFHC staff, members, and other community members in reference to operational matter/ issues.
• On boards new employees by coordinating workstations, access credentials, equipment and orientation coordination.
• Setting up and managing courses, webinar, and event registrations in Learning management system and website.
• Ensure meeting spaces are organized and fully equipped (including AV equipment, seating, and supplies)
• Coordinate internal meetings, all hands events, social events, including venue booking and catering coordination.
• Assists Executive Assistant and other management staff as assigned with general office operations.
• Other duties may be assigned.

Working Conditions:

There are no unusual work conditions associated with this position. Noise level in the office is moderate. Professional/business attire is required. Employees are required to attend meetings at external locations and will therefore experience external weather conditions.

Physical Requirements:

Employees are required to occasionally lift up to twenty pounds of materials or equipment.