Office Manager

Davita Inc.; Newark (NJ); On-site; USD 80,000 - 90,000; Full time

Job summary

A leading pediatric dental practice in Newark, NJ is seeking an experienced Office Manager. This role involves managing office operations, billing, staff coordination, and maintaining inventory, while ensuring a high level of patient care. Ideal candidates will have a strong background in office management within a dental setting.

Benefits

50% coverage of medical benefits

401(k) retirement plan

Paid Time Off (PTO)

Qualifications

• Minimum 5 years of experience in office management.
• Experience from a pediatric dental practice required.

Responsibilities

• Manage billing processes and ensure accuracy of claims.
• Oversee office team and ensure smooth operations.
• Control inventory and supplies efficiently.

Skills

Dental billing and coding

Organizational skills

Communication skills

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Office management software

Job description

Job Title: Office Manager
Location: Newark, NJ
Salary: $80,000 - $90,000 per year
Schedule: Full-time, 5 days/week (on-site)

Job Description:
We are seeking an experienced and dedicated Office Manager for a pediatric dental practice in Newark, NJ. The ideal candidate will have a strong background in managing office operations, billing reconciliation, staff management, and overseeing inventory and supplies. This role is pivotal in ensuring the efficient day-to-day operations of the office while maintaining a high level of patient care.

Key Responsibilities:

• Billing & Reconciliation:

• Assist with billing processes and manage the reconciliation of accounts.
• Ensure the accuracy of claims and payments, utilizing software that handles most of the billing process (e.g., processing claims, handling split claims, denials, etc.).
• Help manage payments collected on the day of service and maintain a high collection rate (currently 97%).

Staff Management:

Provide support for managing the office team and foster a collaborative, positive work environment.

Oversee scheduling, training, and performance evaluations to ensure smooth office operations.

Credentialing & Fee Negotiations:

Oversee credentialing processes for new and existing providers.

Lead fee enhancement negotiations to improve reimbursement rates.

Supplies & Inventory Management:

Take charge of maintaining office supplies and inventory, ensuring timely reordering and cost-effective management.

Qualifications:

• Experience:

• Minimum of 5 years of experience in office management.
• At least 5 years of experience in a pediatric dental practice.
• Preferably from an office that grossed over $2-3 million annually.

Skills & Competencies:

Strong understanding of dental billing and coding practices, including familiarity with split claims and denials.

Excellent organizational and communication skills.

Proficient with office management software and ability to handle administrative duties with attention to detail.

Benefits:

• Competitive salary of $80,000 - $90,000 annually.
• 50% coverage of medical benefits.
• 401(k) retirement plan.
• No dental benefits.
• PTO

How to Apply:
If you meet the qualifications and are passionate about leading a pediatric dental office, we invite you to apply by submitting your resume. We are excited to find a dedicated and experienced individual to join our team and contribute to the success of our practice.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.