Office Manager

Greenkey Resources LLC; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Office Manager to lead front office operations in a dynamic environment. This role involves managing vendor relations, overseeing inventory, and coordinating events that foster a vibrant workplace culture. The ideal candidate will have a strong background in office management, particularly in high-end settings, and possess exceptional communication skills. Join a forward-thinking team where your organizational expertise will contribute to a welcoming and efficient office atmosphere. If you thrive in a fast-paced role and enjoy supporting a diverse team, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in office management or facilities oversight.
• Exceptional communication skills and highly organized.

Responsibilities

• Lead front office operations and manage vendor relations.
• Oversee inventory, catering logistics, and employee onboarding.

Skills

Office Management

Vendor Relations

Event Coordination

Microsoft Office Suite

Google Workspace

Communication Skills

Organizational Skills

Job description

Title: Office Manager

Key Responsibilities:

• Lead all aspects of front office operations, including vendor relations, space planning, and building maintenance coordination
• Oversee inventory of supplies and refreshments, manage kitchen/pantry stock, and handle weekly catering and event logistics
• Support employee onboarding by coordinating desk setup, access credentials, and welcome materials
• Collaborate with internal teams to coordinate office events, celebrations, and wellness initiatives
• Serve as the central point of contact for facility-related needs across offices in New York and remote satellite hubs
• Ensure compliance with safety protocols, visitor access procedures, and internal security standards
• Partner with IT for support with AV systems and office hardware

Qualifications:

• 5+ years of experience in office management or facilities oversight, ideally in financial services, fintech, or high-growth environments
• Prior experience working in high-end office buildings or Class A properties strongly preferred
• Exceptional communication skills with the ability to foster a welcoming and professional environment
• Highly organized and resourceful; capable of managing multiple priorities independently
• Strong proficiency in Microsoft Office Suite and Google Workspace
• COVID-19 vaccination required