Office Manager - New York City Showroom & Design Center

VSP Vision Care; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an office manager to oversee front office activities and ensure smooth operations. This role involves managing office procedures, supporting the leadership team, and maintaining effective communication within the department. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to analyze and improve work processes. Join a dynamic team where your organizational skills and customer service expertise will make a significant impact on daily operations and contribute to the overall success of the organization.

Qualifications

• Bachelor’s degree in business or equivalent experience required.
• At least 2 years of office management experience needed.

Responsibilities

• Organize office operations and procedures to maintain services.
• Provide administrative support to the leadership team.
• Coordinate with departments to handle special requests.

Skills

Office Management

Communication Skills

Customer Service

Organizational Skills

Process Improvement

Education

Bachelor’s degree in business

Job description

The office manager position is responsible for overall front office activities, including the reception area, meeting coordination, vendor services, and acting as a liaison with corporate services. This role involves directing and coordinating office services and related activities, including developing and supervising programs for optimal utilization of services and equipment.

Key Responsibilities

1. Organize office operations and procedures to maintain office services.
2. Provide administrative support to the leadership team, including managing daily schedules, coordinating travel, and preparing expense reports.
3. Monitor expenses to ensure fiscal responsibility within established budgets.
4. Oversee vendor relationships and interactions, involving corporate services as needed.
5. Participate in developing and implementing key office initiatives and supporting operational objectives.
6. Develop and execute department processes and procedures, analyzing and implementing improvements.
7. Plan and facilitate meetings and trainings, ensuring employees receive necessary information and instructions.
8. Maintain effective communication within the department and with internal and external partners, informing employees of company and department updates.
9. Coordinate with other departments to handle special requests or projects and resolve workflow issues.

Job Specifications

• Bachelor’s degree in business or equivalent experience.
• At least 2 years of office management experience.
• Excellent written and oral communication skills.
• Strong customer service skills.
• Ability to analyze work processes and implement improvements.
• Strong organizational skills.
• Exercise discretion and independent judgment in job duties.