Office Manager

Beny Sofer Inc; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

Beny Sofer Inc seeks a highly organized Office Manager to oversee daily operations, coordinate shipping, and manage visitor flow. This in-person, full-time role runs Monday through Friday and emphasizes accuracy and strong administrative skills in a jewelry wholesale setting.

Proven experience with FedEx and international shipping is required, with proficiency in Microsoft Office. The candidate will support executives and maintain an efficient office environment in New York.

Qualifications

• Minimum of 3 years of experience as an Office Manager, Receptionist, or in a similar administrative role.
• Strong experience with FedEx and international shipping is required.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to learn new software quickly.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner.
• Answer and direct incoming phone calls, take messages, and respond to inquiries promptly.
• Manage office supplies and maintain a clean, organized environment.
• Provide administrative support to executives and team members.

Skills

Office management

FedEx shipping

Administrative support

Microsoft Office

Tools

FedEx

Microsoft Office

Job description

Jewelry wholesale company is seeking a highly organized and dependable Office Manager to oversee daily office operations, manage the flow of visitors, and coordinate domestic and international shipping. The ideal candidate is, detail-oriented, and possesses strong administrative skills. This is a full-time, in-person position, Monday through Friday.

Proven experience with Fedex, international shipping is required.

Responsibilities:

Office Administration

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner.
• Answer and direct incoming phone calls, take messages, and respond to inquiries promptly.
• Manage office supplies to support daily operations.
• Maintain a clean, organized, and professional office environment.
• Provide administrative support to executives and team members.

Shipping & Logistics

• Manage all daily inbound and outbound shipments using FedEx and other international shipping carriers.
• Create and process shipping labels for domestic and international packages.
• Prepare customs documentation, commercial invoices, and other required international shipping paperwork.
• Ensure the accuracy of shipping information, package contents, declared values, and delivery instructions.
• Track shipments, monitor delivery status, and proactively resolve shipping issues, delays, and carrier claims.
• Coordinate with customers, vendors, and carriers regarding shipment schedules, tracking information, and delivery updates.
• Maintain detailed shipping records and ensure compliance with company policies and procedures.
• Support a high-volume shipping environment where accuracy and timeliness are critical to daily operations.

Qualifications

• Minimum of 3 years of experience as an Office Manager, Receptionist, or in a similar administrative role.
• Strong experience with FedEx and international shipping is required.
• Preferred experience in the luxury goods and jewelry industry.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong computer skills with the ability to quickly learn new software and systems.
• Excellent verbal and written communication skills.
• Professional demeanor with strong customer service and interpersonal skills.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks, multitask effectively, and meet deadlines in a fast-paced environment.
• Reliable, punctual, trustworthy, and self-motivated.

Job Type:

Full-Time, In-Person, Monday through Friday