Accounting/Office Manager

Reitman Personnel; New Haven (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Our client is seeking an Accounting/Office Manager in Connecticut to oversee day-to-day financial transactions, maintain accurate records, and supervise office operations. You will support financial health, ensure compliance, and drive operational efficiency in a growing facility and property management services company.

Key duties include ledger maintenance, payments, reconciliation, tax support, insurance management, purchasing, onboarding/offboarding, and IT coordination.

Qualifications

• Attention to Detail: Ability to identify errors and discrepancies in financial records and take corrective action.
• Organization: Maintain organized records and manage multiple tasks and deadlines efficiently.
• Problem-Solving: Strong analytical skills to resolve issues and aid decision-making.
• Communication: Strong written and verbal communication skills.
• Technical Proficiency: Proficiency in accounting software (e.g., QuickBooks) and Google Drive/Excel.
• Time Management: Prioritize tasks, manage time effectively, and meet deadlines.

Responsibilities

• Maintain and update the company’s general ledger by accurately recording financial transactions.
• Process incoming and outgoing payments, ensuring invoices are paid on time and accounts are properly reconciled.
• Reconcile all bank statements and credit cards with company financial records and resolve discrepancies.
• Ensure accurate calculation of employee hours, deductions, and tax withholdings.
• Prepare monthly, quarterly, and annual financial reports, including income statements, balance sheets, cash flow statements and the CRM.
• Ensure timely filing of business taxes and assist with the preparation of tax returns.
• Management of the company’s insurance policies. Track upcoming insurance renewals and ensure timely submission of required documents.
• Office Purchasing: Source and purchase orders in line with company polices. Monitor when reordering needs to take place.
• Employee Onboarding & Offboarding: Coordinate onboarding processes for new hires, including orientation and records.
• IT Support & Management: Provide technical support to staff for hardware, software, and network issues.

Skills

Attention to Detail

Organization

Problem-Solving

Communication

Technical Proficiency

Time Management

Tools

QuickBooks

Google Drive

Excel

Job description

Our client company is a growing, well-respected leader in outsourced facility and property management services that offers customized programs to operators of owned or leased facilities. They provide the systems, back-office operations, and industry expertise to support facilities across the northeastern United States.

The Accounting/Office Manager will be responsible for managing the day-to-day financial transactions of the company, ensuring accurate and timely processing of accounts, and maintaining up-to-date records, while also overseeing the operations of the office to ensure organizational effectiveness and efficiency. You will play a key role in supporting the company’s financial health and helping to meet compliance and reporting requirements.

Key Responsibilities

• Maintain and update the company’s general ledger by accurately recording financial transactions.
• Process incoming and outgoing payments, ensuring invoices are paid on time and accounts are properly reconciled.
• Reconcile all bank statements and credit cards with company financial records and resolve discrepancies.
• Ensuring accurate calculation of employee hours, deductions, and tax withholdings.
• Prepare monthly, quarterly, and annual financial reports, including income statements, balance sheets, cash flow statements and the CRM.
• Ensure timely filing of business taxes and assist with the preparation of tax returns.
• Management of the company’s insurance policies. Track upcoming insurance renewals and ensure timely submission of required documents. Coordinate with insurance agents to ensure continuous coverage.
• Office Purchasing: Source and purchase orders in line with company polices (office supplies, kitchen supplies, etc.). Monitor when reordering needs to take place.
• Employee Onboarding & Offboarding: Coordinate and facilitate onboarding processes for new hires, including welcome materials, system access, and workspace setup. Schedule and conduct orientation sessions to introduce company policies and culture. Maintain accurate employee records and ensure compliance with HR policies. Manage offboarding procedures, including exit interviews, equipment return, and access removal.
• IT Support & Management: Provide technical support to staff for hardware, software, and network issues. Set up and maintain computers, phones, and other office tech equipment. Coordinate with external vendors for IT services and repairs.

Qualifications

3-5 years Accounting and Office management experience required.

Attention to Detail: Ability to identify errors and/or discrepancies in financial records and take corrective action.

Organization: Ability to maintain organized records and manage multiple tasks and deadlines efficiently.

Problem-Solving: Strong analytical skills to resolve issues and assist in decision-making.

Communication: Strong written and verbal communication skills.

Technical Proficiency: Expertise in accounting software (e.g., QuickBooks) and Google Drive, especially Excel.

Time Management: Ability to prioritize tasks, manage time effectively, and meet deadlines.

All inquiries are held in strict confidence. If you or someone you know is interested in this position, please submit a resume or contact us.