OFFICE MANAGER

NYC Department of Health and Mental Hygiene; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

The NYC Department of Health and Mental Hygiene is seeking a Clerical Associate IV to support the Office of Community Outreach. This role involves managing administrative functions, coordinating with various agencies, and ensuring efficient office operations. Ideal candidates will have clerical experience and strong keyboard skills.

Benefits

Potential eligibility for federal loan forgiveness programs

Equal opportunity employer committed to diversity and inclusion

Qualifications

• One year of clerical experience required.

Responsibilities

• Provide administrative support to the Office of Community Outreach.
• Manage outreach calendars and schedule meetings.
• Order and maintain office supplies.

Skills

Keyboard familiarity

Education

High school diploma or equivalent

Job description

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IF YOU ARE HIRED PROVISIONALLY IN THIS TITLE, YOU MUST TAKE AND PASS THE CIVIL SERVICE EXAM, WHEN IT BECOMES AVAILABLE, TO BE ELIGIBLE FOR CONTINUED EMPLOYMENT.

DSS Community Outreach is dedicated to expanding access to information and resources about HRA and DHS programs in the community by bringing services directly into the community and by partnering with and serving as a resource to community-based provider organizations serving HRA and DHS clients and applicants. Community Partnerships establishes and manages partnerships with community-based organizations, advocates, and others engaged in benefits enrollment and case management for DSS clients and applicants. It operates the Community Partners Resource Center, a centralized resource under the Mayor’s NYC Benefits initiative, supporting CBOs in assisting their clients and navigating application and recertification processes.

Under the direction of the Deputy Commissioner of HRA’s Office of Community Outreach, the Office Manager supports all areas of the Office of Community Outreach by managing administrative functions for each Director and their units.

The Office of Community Outreach is recruiting for one (1) Clerical Associate IV to serve as the Office Manager.

The Office Manager Will

• Provide administrative support to the Office of Community Outreach, including maintaining outreach calendars, managing Director calendars, scheduling meetings, securing conference rooms, entering guests in Aware Manager, and acting as the primary contact for meetings with other agencies and within DSS.
• Draft and distribute correspondence for managers in OCO.
• Order, maintain, and distribute office supplies and outreach materials, including managing inventory, receiving shipments, organizing materials, and preparing outreach packages.
• Maintain staff lists, emergency contacts, device and workstation inventories, and technology resources for OCO staff.
• Collect information and prepare announcements for OCO staff.
• Assist the Deputy Commissioner with prioritizing initiatives, organizing program management, and overseeing operations.
• Coordinate with the Office of Staff Resources and Finance for personnel matters, including drafting job descriptions, scheduling interviews, managing hiring paperwork, and onboarding new hires.
• Act as a training liaison with HRS, maintaining staff training lists.
• Maintain contact lists for CBOs, community partners, MOUs, training, and meetings.
• Onboard and supervise interns on special projects.
• Organize virtual events and manage scheduling via DaySmart.

Work Location: 4 World Trade Center

Hours/Schedule: Monday-Friday, 9:00 a.m. to 5:00 p.m.

Minimum Qualifications: High school diploma or equivalent and one year of clerical experience.

Skills: Keyboard familiarity with at least 100 keystrokes per minute.

This position is open to qualified persons with a disability under the 55-a Program. Indicate your interest at the top of your resume and cover letter.

Additional benefits include potential eligibility for federal loan forgiveness programs. Residency in NYC is generally required within 90 days of appointment, with some exceptions.

The City of New York is an equal opportunity employer committed to diversity and inclusion.