Office Manager - New York City Fashion Showroom & Design Center

VSP Global; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the optical industry is seeking an Office Manager to oversee front office activities, manage vendor relationships, and support the leadership team. This role requires strong organizational and communication skills, along with the ability to improve workflows and manage office operations efficiently.

Qualifications

• 2+ years of office management experience.

Responsibilities

• Maintain office services by organizing office operations and procedures.
• Provide administrative support to the leadership team.
• Oversee all office-related vendor relationships.

Skills

Communication

Customer Service

Organizational Skills

Analytical Skills

Education

Bachelor's degree in business

Job description

The office manager position is responsible for overall front office activities, including the reception area, meeting coordination, vendor services, and acts as a liaison with corporate services. This position also involves directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.

Key Responsibilities:

1. Maintain office services by organizing office operations and procedures.
2. Provide administrative support to the leadership team, including managing daily schedules, coordinating travel, and preparing expense reports.
3. Demonstrate fiscal responsibility by monitoring expenses to ensure costs are within established levels.
4. Oversee all office-related vendor relationships and interactions, involving corporate services as required.
5. Participate in developing and implementing key office initiatives and support operational plan objectives.
6. Develop and execute department processes and procedures; analyze and improve workflows.
7. Ensure proper planning and functionality of meetings and trainings, providing employees with necessary information and instructions.
8. Maintain effective communication within the department and with external partners; inform employees of company/department plans and progress.
9. Coordinate with other units/departments to facilitate requests or projects and resolve workflow issues.

Job Specifications:

• Bachelor's degree in business or equivalent experience.
• 2+ years of office management experience.
• Excellent written and oral communication skills.
• Strong customer service skills.
• Ability to analyze work processes and implement improvements.
• Strong organizational skills.
• Ability to exercise discretion and independent judgment.