OFFICE MANAGER

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 43,000 - 51,000; Full time

Job summary

The NYC Department of Housing Preservation & Development is seeking a Clerical Associate IV to provide essential administrative support within the Office of Community Outreach. Responsibilities include maintaining calendars, managing office supplies, and assisting with personnel matters. This full-time role offers a competitive salary range and is ideal for candidates with strong organizational skills and clerical experience.

Qualifications

• Minimum one year of satisfactory clerical experience.
• Ability to type at a minimum of 100 keystrokes per minute.

Responsibilities

• Provide administrative support to the Office of Community Outreach.
• Maintain outreach calendars and manage Director calendars.
• Order and maintain office supplies and outreach materials.

Skills

Keyboard familiarity

Organizational skills

Education

Four-year high school diploma or equivalent

Job description

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

NYC Department of Housing Preservation & Development provided pay range

This range is provided by NYC Department of Housing Preservation & Development. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$43,728.00/yr - $50,287.00/yr

IF YOU ARE HIRED PROVISIONALLY IN THIS TITLE, YOU MUST TAKE AND PASS THE CIVIL SERVICE EXAM, WHEN IT BECOMES AVAILABLE, TO BE ELIGIBLE FOR CONTINUED EMPLOYMENT.

DSS Community Outreach is dedicated to expanding access to information and resources about HRA and DHS programs in the community by bringing services directly into the community and by partnering with and serving as a resource to community-based provider organizations serving HRA and DHS clients and applicants. Community Partnerships establishes and manages partnerships with community-based organizations, advocates, and others engaged in benefits enrollment and case management for DSS clients and applicants. Community Partnerships operates the Community Partners Resource Center, which is a centralized resource established under the Mayor’s NYC Benefits initiative for CBOs to seek support for their clients and learn skills and strategies for navigating the application and recertification processes.

Under the direction of the Deputy Commissioner of HRA’s Office of Community Outreach the Office Manager works with all areas of the Office of Community Outreach to support the administrative needs of each Director and their respective units.

The Office of Community Outreach is recruiting for one (1) Clerical Associate IV to function as the Office Manager.

The Office Manager Will

• Provide administrative support to each unit with the Office of Community Outreach. Assisting with
  
  

maintaining outreach calendars, managing Director calendars as needed, scheduling meetings, securing

conference rooms, entering guests in Aware Manager, acting as primary contact for meeting organizers

from other agencies and within DSS, acting as liaison with other units and agencies on behalf of OCO

leadership.

• Draft and/or distribute correspondence for managers in OCO.
• Order, maintain and distribute office supplies for OCO.
• Responsible for ordering, receiving, storing, distributing and tracking inventory of all outreach materials
  
  

including both written materials and giveaways/swag. This includes keeping track of inventory to ensure

timely ordering to keep adequate resources available to staff, receiving shipments and being able to carry

boxes weighing up to 30 pounds, organizing materials, creating packages of outreach materials for events

for outreach staff in advance of planned events, responding to requests from Directors, Managers and Direct

Outreach staff for both ordering and preparing materials for use.

• Responsible for maintaining staff lists, emergency contact lists, lists of assigned devices, workstations, and
  
  

technology for each staff member in OAO.

• Responsible for collecting information and putting together announcements for OCO staff.
• Assist the Deputy Commissioner to prioritize office-wide initiatives and deliverables as well as organizing
  
  

program management and general operations.

• Provide assistance in liaising between the Office of Staff Resources (OSR) and HRA’s Finance Office for
  
  

personnel matters. Assists with drafting job descriptions for vacancies, scheduling interviews, competing

hiring paperwork, ensures compliance with OSR and Equal Employment Opportunity (EEO) guidelines and

assists with onboarding new hires.

• Act as training liaison with HRS and coordinates staff training including maintaining lists of staff mandatory
  
  

trainings.

• Maintain contact lists of CBOs, Community Partners, Distribution lists, MOUs, training and meeting
  
  

attendance lists, and other lists as needed.

• Onboard and help to supervise interns on special projects as necessary.
• Organizing virtual assistance events using appropriate technology and managing scheduling through
  
  

DaySmart.

Work Location:

4 World Trade Center

Hours/Schedule

Monday-Friday, 9:00 a.m. to 5:00 p.m.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

Referrals increase your chances of interviewing at NYC Department of Housing Preservation & Development by 2x

Sign in to set job alerts for “Office Manager” roles.

Executive Assistant, Wholesale & Licensing

New York, NY $47,875.00-$59,875.00 1 week ago

New York, NY $75,000.00-$100,000.00 2 weeks ago

New York, NY $62,400.00-$64,000.00 1 week ago

Hoboken, NJ $54,000.00-$96,000.00 2 days ago

New York, NY $75,000.00-$85,000.00 3 months ago

New York City Metropolitan Area 3 weeks ago

Executive Assistant, Games, Media, and Entertainment (GME) Security Leadership

Executive Assistant/Office Manager - Health Tech Start Up

New York, NY $90,000.00-$120,000.00 5 days ago

New York, NY $85,000.00-$100,000.00 2 weeks ago

Office Manager - NYC Fashion Showroom & Design Center

Front Office Manager - Waldorf Astoria New York

New York, NY $70,000.00-$85,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.