Real Estate Office Manager

Burke Search; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A real estate development company in New York is seeking an Office/Administrative Manager. The role involves overseeing daily operations, managing accounting tasks, and ensuring tenant relations. Ideal candidates will have experience in office management, preferably in real estate, and possess strong organizational and communication skills.

Qualifications

• 2-4 years of office management/administrative experience, real estate experience is a plus.
• Detail-oriented self-starter capable of managing tasks independently.

Responsibilities

• Oversee daily office operations and ensure compliance with company policies.
• Perform light accounting duties such as AR/AP and maintain organized financial records.
• Interact with tenants, address complaints, and promote positive tenant relations.

Skills

Organizational Skills

Communication Skills

Data Entry

Education

High School Diploma

Tools

Microsoft Office Suite

QuickBooks

Job description

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Calabro Companies is a privately held real estate development company based in Cortland, New York. The company owns and operates a premier portfolio of high-quality assets consisting of a diverse mix of real estate including residential and commercial properties. Our operating portfolio includes over 200 luxury rentals, totaling approximately 300,000 square feet, including flex industrial, retail, and office space. Calabro Properties sets the standard in the marketplace for excellence in the real estate industry, and we have the resources to create unique office space for your growing business or provide the perfect residential rental.

Our staff includes management, real estate brokers, interior floor plan designers, and on-site property managers. Our operating portfolio encompasses a diverse mix of real estate including residential, commercial properties, luxury rentals, and student housing.

Position Summary

Calabro Companies is seeking an Office/Administrative Manager who enjoys taking on a broad range of operational responsibilities across our entire portfolio, with new development underway. You will work closely with Chris Calabro to ensure efficient business operations across all properties and foster a culture of continuous improvement. Your role will involve property management, accounting tasks, customer service, and leading office operations in the owner’s absence.

If you have experience as an Office/Administrative Manager, preferably within the real estate sector, and enjoy assuming diverse responsibilities, this is the role for you!

Property portfolio includes:

· Fairdale Town Homes

· Cortland Apartments (Calabro Student Housing)

· Port Watson Commons Apartments (under construction)

· Gillette Skirt Factory Apartments (under construction - Historical Preservation)

· Join us in shaping the future of real estate development by leveraging your management expertise to ensure the firm’s continued success.

Responsibilities

• Oversee daily office operations and ensure compliance with company policies and procedures.
• Perform light accounting duties such as AR/AP, creating quarterly profit/loss statements, and ensure all accounts are reconciled accurately while maintaining organized financial records.
• Coordinate listing details, including descriptions, photography, floor plans, and promotional visibility.
• Coordinate repairs and maintenance, ensuring properties are well-maintained.
• Interact with tenants, address complaints and concerns, and promote positive tenant relations.
• Oversee, prepare, and manage leases, track lease dates, manage renewals, and maintain tenant communications for requests, concerns, and complaints.
• Prepare work orders, schedule maintenance, coordinate tenant move-in/move-out inspections, and maintain tenant, contractor, and property files.
• Collaborate with sales and marketing teams to optimize initiatives and drive revenue growth.
• Perform inventory management and order supplies and equipment as needed.
• Assist with HR activities such as benefits administration, payroll, recruitment, onboarding, and staff training.
• Identify opportunities for process improvement and implement best practices to streamline operations.

Qualifications

• High school diploma.
• Two to four years of office management/administrative experience; real estate experience is a plus.
• Strong data entry skills with a keen eye for detail.
• Excellent organizational skills to manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks; experience with property management software is a plus.
• Strong written and verbal communication skills.

Core Competencies

• Detail-oriented self-starter capable of managing tasks independently. Curious and ambitious to learn about upstate New York’s real estate industry.
• Excellent written and verbal communication skills.
• Versatile and adaptable to changing environments and work priorities.
• Excellent organization and multi-tasking abilities.
• Ability to work under pressure and meet deadlines.
• Ability to prioritize tasks effectively.
• Effective collaboration with staff, associates, and external stakeholders, with the ability to oversee office operations in the owners’ absence.

Joining our team as an Administrative Office Manager offers an opportunity to play a key role in shaping our organization’s future through effective management and innovative operational strategies.

Please send your current resume, a brief cover letter, and salary requirements for immediate consideration!