Office Manager

Archinect; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Frida Escobedo Studio is looking for an experienced Office Manager to join its New York team. This role is crucial for the daily operations of the Studio, providing administrative support to ensure a thriving creative environment. The ideal candidate should have at least 5 years of experience, knowledge of New York labor laws, and strong organizational skills. This full-time position offers a competitive salary and a comprehensive benefits package.

Benefits

Comprehensive benefits package

Health insurance

Generous paid time off

Qualifications

• Minimum 5 years of office management or administrative experience.
• Strong knowledge of New York State and City labor laws.
• Excellent organizational and communication skills.

Responsibilities

• Manage day-to-day Studio operations and maintain a professional environment.
• Coordinate meetings and manage travel logistics.
• Support HR tasks including onboarding and compliance.

Skills

Organizational skills

Communication

Time management

Basic accounting

Spanish language

Education

5 years of office management experience

Tools

Microsoft Office

Google Workspace

cloud-based collaboration tools

Job description

Frida Escobedo Studio is seeking an experienced and highly organizedOffice Managerto join our New York team. This is a pivotal role that supports the smooth and effective daily operations of our Studio, ensuring that our creative team has the structure and support needed to thrive. The ideal candidate is proactive, detail-oriented, and has a strong understanding of both administrative systems and New York State and City employment regulations.

Key Responsibilities:

Administrative & Operational Support

• Manage day-to-day Studio operations, maintaining an organized, well-functioning, and professional work environment

• Coordinate meetings and prepare the Studio for client-facing meetings, including managing catering when needed

• Order and maintain office supplies, manage the Studio library and model shop

• Coordinate with external vendors and service providers, including IT support and office cleaning teams

• Oversee software license renewals and management for the NYC office

Executive & Cross-Office Coordination

• Coordinate travel logistics for Frida Escobedo’s visits to and from NYC in collaboration with the Mexico City Executive Assistant

• Track NYC-based reimbursable expenses and ensure timely submission and documentation

• Liaise with the Mexico City office manager to coordinate payments and workflows on joint projects

Financial & Accounting Oversight

• Collaborate with the Studio’s accountant to process vendor payments and support bookkeeping as needed

• Assist with budget tracking and ensure accurate accounting practices in alignment with internal standards

HR & Compliance

• Onboard new employees and coordinate necessary employment documentation

• Manage Studio benefits programs, including healthcare offerings and retirement fund enrollment

• Maintain and regularly update the Studio’s employee manual to remain compliant with New York State and City labor laws

• Implement Studio policies and provide administrative support for attendance tracking, paid time off, and sick leave

• Assist with managing employee visa requirements when applicable

Studio Culture

• Plan and execute Studio events and social gatherings

• Help foster a positive, inclusive, and collaborative workplace culture

Qualifications:

• Minimum 5 years of office management or administrative experience, ideally in a creative or architecture setting

• Strong working knowledge of New York State and City labor laws and employment practices

• Excellent organizational and time-management skills

• Clear written and verbal communication skills

• Basic accounting/bookkeeping knowledge

• Proficiency with Microsoft Office, Google Workspace, and cloud-based collaboration tools

• Ability to handle sensitive information with discretion

• Spanish language skills a plus

Compensation: This is a full-time role based in New York City, with an annual salary ranging from $85,000 to $100,000, depending on experience. The Studio provides a comprehensive benefits package, which includes health insurance and a generous paid time off policy.

To Apply: Please submit your resume and a brief cover letter outlining your interest and qualifications to:

[e-mail]