Office Manager

New York City Department of Transportation; New York (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking an Office Manager to join their dynamic team. This role involves managing various administrative tasks, including overseeing timesheets, coordinating with IT for equipment, and scheduling meetings using platforms like Zoom and Microsoft Teams. Ideal candidates will possess strong attention to detail and excellent organizational skills, along with proficiency in Microsoft Word and Excel. This position not only offers a chance to contribute to important legal affairs but also fosters a collaborative work environment that values diversity and inclusion. If you are ready to take on a pivotal role in a supportive setting, this opportunity is for you.

Qualifications

• Experience in data gathering, organizing, analyzing, and report writing.
• Strong familiarity with Microsoft Office tools, especially Word and Excel.

Responsibilities

• Monitor timesheets and process associate documentation.
• Schedule meetings and assist in invoice preparation.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Microsoft Word

Microsoft Excel

Education

Baccalaureate degree

Associate degree

High school diploma

Tools

Zoom

Microsoft Teams

WebEx

Outlook

Job description

DOT's Division of Legal Affairs seeks to fill an Office Manager position in the Litigation Services and Records Management unit. The selected candidate will be responsible for various administrative tasks including but not limited to: monitoring timesheets, reviewing and processing associate documentation, liaising with IT & Telecom regarding equipment assignment and helpdesk tickets, scheduling meetings via Zoom, Microsoft Teams, WebEx, Outlook, etc., assisting in invoice review and preparation, and handling clerical and administrative functions such as preparing reports, charts, and forms, as well as managing special projects.

Research Assistant - 60910

Minimum Qualifications

1. A baccalaureate degree from an accredited college and six months of full-time experience in research involving data gathering, organizing, analyzing, and report writing; or
2. An associate degree or 60 semester credits with two years and six months of relevant full-time research experience; or
3. A high school diploma or equivalent with four years and six months of relevant full-time research experience; or
4. Education and experience equivalent to the above, with college credits substituting for experience at the rate of 30 semester credits per year, and nine credits in statistics, quantitative methods, or related fields substituting for six months of experience. All candidates must have a high school diploma or equivalent and at least six months of relevant experience or nine specialized credits.

Preferred Skills

Attention to detail and good organizational skills are preferred. Familiarity with Microsoft Word and Excel is strongly desired. Excellent verbal and communication skills are also preferred.

Program and Residency

This position is open to qualified persons with a disability eligible for the 55-a Program. Please indicate this at the top of your resume and cover letter.

New York City residency is generally required within 90 days of appointment. City employees with two years of continuous service may reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Please discuss residency requirements with the agency representative during the interview.

Additional Information

The City of New York is an inclusive, equal opportunity employer committed to diversity and a work environment free from discrimination and harassment based on protected characteristics, including sex, race, ethnicity, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.