Executive Assistant to Managing Partners & Office Manager

Evolution Credit Partners; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant and Office Manager to support senior team members. This pivotal role involves managing complex schedules, coordinating travel, and ensuring smooth office operations. The ideal candidate will excel in organization and communication, demonstrating professionalism and discretion in handling sensitive information. Join a dynamic team in a thriving investment management environment where your contributions will directly impact the efficiency and success of the office. This is a fantastic opportunity for someone passionate about providing exceptional support in a fast-paced setting.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Exceptional organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Handle relationships with external service providers.
• Oversee the maintenance of the office and assist with onboarding.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Client Service Orientation

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Office Management Software

Job description

Evolution Credit Partners, headquartered in Boston, Massachusetts, is a private credit investment manager and manages approximately $3.5 billion across a range of synergistic credit strategies. Evolution's credit platform provides bespoke financing solutions across the credit spectrum.

Position Overview :

The Executive Assistant and Office Manager plays a critical role in the support of senior team members at Evolution Credit Partners. With responsibility for day-to-day support of the Managing Partners, the Executive Assistant must be able to work effectively to manage schedules, coordinate meetings and travel, handle expense items, draft emails and other communications, and perform various administrative tasks. The Executive Assistant helps the office to run smoothly and helps ensure that all matters for the Managing Partners are handled in a timely, accurate, and professional manner.

With responsibility for day-to-day operations, the Executive Assistant and Office Manager must be able to work effectively with other staff members, investors, vendors and advisors. The Executive Assistant and Office Manager will help the New York office to run smoothly and help ensure that all matters are handled in a timely, accurate, and professional manner. Evolution Credit Partners requires an organized individual who can effectively perform many different roles such as but not limited to operations and administration functions, client servicing, sales and marketing support, compliance, HR and IT support. This job is on site 3-4 days a week in the New York office.

Key Responsibilities :

Executive Support :

• Manage complex calendars, book conference rooms and schedule meetings both in person and virtually, and coordinate travel arrangements for the Managing Partners.
• Communicate with internal and external parties in person, in writing, and over the telephone, deepening relationships.
• Ensure Managing Partners’ calendars are up-to-date and on track, communicating any changes promptly.
• Coordinate all aspects of domestic and international travel, including transportation, accommodations, visa, and passport needs.
• Provide general administrative support, including preparing reports using Word, Excel, PowerPoint, and finance software, travel planning and booking, filing, office management, travel planning, and expense reporting.
• Handle confidential and sensitive information with discretion and professionalism.
• Anticipate the needs of the Managing Partners and proactively address issues before they arise.

Office Support :

• Manage the day-to-day operations of the New York office, including administrative duties, answering phone calls, scheduling meetings, maintaining office supplies, and assist with office-wide communication and logistics.
• Handle relationships with external service providers, including but not limited to building managers, IT, maintenance, cleaners, equipment vendors, and catering. This can involve coordinating for repairs and other logistical needs.
• Oversee the maintenance of the office, ensuring a clean, organized, health and safety compliant, and properly equipped work space.
• Aid in employee onboarding or offboarding in a timely manner as it relates to the New York office and its operations.
• Assist with organizing office events, team-building activities, or other special projects and ad-hoc tasks as needed.

Qualifications :

• Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives in a professional service setting (in an investment management environment a plus).
• Excellent attitude, professionalism and an extraordinary client service orientation.
• Exceptional organizational and multitasking abilities with strong attention to detail (good listener).
• Excellent communication skills, both written and verbal.
• Strong time management skills and the ability to prioritize tasks effectively.
• Ability to work independently and in a team-oriented environment.
• Discretion and professionalism in handling confidential and time sensitive materials.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Interest in and knowledge of financial markets and investments a plus.
• Degree from a two or four year university (four year preferred).