Office manager

ALLIED PSYCHOLOGICAL SERVICES LLC; Nevada (IA); On-site; USD 42,000 - 62,000; Full time

Job summary

Allied Psychological Services LLC in Las Vegas, NV is seeking an Office Manager to keep our front office running smoothly and to support a dedicated clinical team focused on treating clients with compassion.

You will oversee scheduling, patient intake, records handling under HIPAA, billing coordination, and supervision of administrative staff, vendors, and office operations.

Qualifications

• 2+ years of office management experience in healthcare or mental health settings.
• Familiarity with medical billing, insurance processes, and EMR/EHR systems.
• Strong knowledge of HIPAA regulations and patient confidentiality standards.
• Excellent organizational, multitasking, and time-management skills.
• Proficient in Microsoft Office Suite and general office technology.
• Strong interpersonal and communication skills with a compassionate, professional demeanor.
• High school diploma required; associate's or bachelor's degree in healthcare administration or related field preferred.

Responsibilities

• Oversee daily office operations and ensure a welcoming, efficient front-office environment.
• Manage scheduling, appointments, and calendars for clinical and administrative staff.
• Handle patient intake, records management, and confidential documentation in compliance with HIPAA.
• Coordinate billing, insurance verification, and accounts receivable processes.
• Supervise and support administrative staff, providing guidance and performance oversight.
• Order and maintain office supplies, equipment, and vendor relationships.
• Serve as the primary point of contact for patient inquiries, referrals, and communications.

Skills

Office management

HIPAA compliance

Communication

Organization

Multitasking

Microsoft Office

Healthcare administration

Education

High school diploma

Healthcare administration degree preferred

Tools

EMR/EHR systems

Medical billing software

Job description

Job Description

About the Role:

Allied Psychological Services LLC is looking for a motivated and organized Office Manager to join our team in Las Vegas, NV! This is a fantastic opportunity to play a key role in keeping our practice running smoothly while supporting a team dedicated to improving the lives of our clients. If you thrive in a professional healthcare environment and love bringing order and efficiency to the workplace, we want to hear from you!

Responsibilities:

• Oversee daily office operations and ensure a welcoming, efficient front-office environment
• Manage scheduling, appointments, and calendars for clinical and administrative staff
• Handle patient intake, records management, and confidential documentation in compliance with HIPAA
• Coordinate billing, insurance verification, and accounts receivable processes
• Supervise and support administrative staff, providing guidance and performance oversight
• Order and maintain office supplies, equipment, and vendor relationships
• Serve as the primary point of contact for patient inquiries, referrals, and communications

Requirements:

• 2+ years of office management experience, preferably in a healthcare or mental health setting
• Familiarity with medical billing, insurance processes, and EMR/EHR systems
• Strong knowledge of HIPAA regulations and patient confidentiality standards
• Excellent organizational, multitasking, and time-management skills
• Proficient in Microsoft Office Suite and general office technology
• Strong interpersonal and communication skills with a compassionate, professional demeanor
• High school diploma required; associate's or bachelor's degree in healthcare administration or related field preferred

About Us:

Allied Psychological Services LLC is a trusted provider of mental health and psychological services in the Las Vegas, NV area, committed to delivering compassionate, high-quality care to our community. Our clients rely on us for professional support that makes a real difference in their lives, and our team is proud to be part of that mission. We foster a collaborative, supportive work environment where every team member is valued and empowered to grow.