Office Manager

Accurate Excavators, LLC; Muskegon (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Accurate Excavators, LLC, a leading excavation and site development contractor in Muskegon, seeks an Office Manager to oversee HR and accounts payable functions. The ideal candidate will have experience in administrative roles, particularly within construction, and possesses strong organizational and communication skills. This opportunity offers a supportive environment where team excellence is valued.

Benefits

Competitive pay based on experience

Paid time off

Supportive team environment

Qualifications

• 3+ years of experience in an administrative role, preferably in construction.
• Strong understanding of accounts payable and HR processes.
• High level of discretion and professionalism.

Responsibilities

• Manage employee on-boarding, maintaining records, and payroll preparation.
• Process vendor invoices and ensure payments.
• Assist with office operations and maintain filing systems.

Skills

Organizational skills

Time management

Communication skills

Tools

Microsoft Office Suite

QuickBooks Online

Job description

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Accurate Excavators, LLC. is a leading excavation and site development contractor based in Muskegon, Michigan. We specialize in commercial and municipal projects across West Michigan, providing expert services in excavation, grading, underground utilities, land clearing, and complete site preparation.

With a strong reputation for precision, reliability, and professionalism, we’ve partnered with municipalities, general contractors, and developers on a wide range of infrastructure and commercial development projects. Our experienced team uses modern equipment and industry-best practices to deliver high-quality results safely, on time, and within budget.

At Accurate Excavators, we’re committed to building lasting relationships through hard work, integrity, and consistent performance. As we grow, we’re looking for motivated individuals who take pride in their work and are ready to be part of a team that values excellence and accountability on every job site.

Role Description

The Office Manager plays a vital role in the daily operations of the company by overseeing all human resources functions and managing the full accounts payable process. This individual will be the go-to person for HR administration, employee on-boarding, record keeping, and ensuring timely and accurate processing of vendor payments.

Key Responsibilities:

Human Resources Administration

• Manage employee on-boarding, including new hire paperwork, orientation, and benefits enrollment
• Maintain accurate and up-to-date employee records and personnel files
• Track employee certifications, licenses, and training
• Assist with payroll preparation by providing relevant data (e.g., PTO, hours worked, deductions)
• Coordinate workers’ compensation claims and support safety compliance efforts
• Ensure HR practices comply with federal, state, and local laws

Accounts Payable

• Receive, review, and process vendor invoices
• Match purchase orders and delivery tickets to invoices
• Ensure timely and accurate payments to vendors
• Reconcile accounts payable transactions and maintain vendor records
• Respond to vendor inquiries and resolve billing discrepancies
• Prepare reports related to accounts payable as needed

General Office Support

• Serve as point of contact for internal office operations and communication
• Maintain organized digital and paper filing systems
• Assist with other administrative and accounting duties as needed

Qualifications:

• 3+ years of experience in an administrative role, preferably in construction or a related industry
• Strong understanding of accounts payable and HR processes
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with QuickBooks Online or similar accounting software preferred
• Excellent organizational, time management, and communication skills
• High level of discretion and professionalism in handling confidential information
• Ability to work independently and prioritize multiple tasks in a fast-paced environment
• Competitive pay based on experience
• Paid time off
• Supportive team environment

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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