Office Manager

Triplenet Technologies; Mount Vernon (WA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Bonus at tax season

Paid holidays

Vacation time

Sick leave

401(k) plan

Health benefits in development

Job summary

Triplenet Technologies in Mount Vernon, WA is seeking an Office Administrator to support daily operations for our accounting firm serving Skagit, Whatcom, Island and Snohomish counties.

You will greet visitors, manage calls, schedule appointments, and maintain client databases while ensuring confidentiality and high-quality communication with clients. The role includes typical admin tasks and potential overtime during tax season.

Qualifications

• Experience in office administration.
• Excellent written and verbal communication skills.
• Strong time-management and organizational skills.
• Ability to work under pressure.
• Proficiency with Microsoft Office Suite.
• Aptitude for learning new software and systems.
• Ability to maintain confidentiality of company information.
• Good people skills with a friendly disposition.

Responsibilities

• Greet visitors, answer and screen calls, and maintain office efficiency.
• Perform administrative duties such as scheduling, generating letters, spreadsheets, forms and faxes, and sorting mail.
• Take payments and maintain client databases.
• Run errands such as bank deposits, post office runs, and buying supplies.

Skills

Office administration

Written & verbal communication

Time management

Under pressure

Microsoft Office

Learning new software

Confidentiality

People skills

Tools

Microsoft Office Suite

Job description

Come join a solid accounting firm that has been serving Skagit, Whatcom, Island, and Snohomish counties since 1970.

Objectives of this role

• Ensure general management of the office by overseeing operational efficiency and effective communications with clients.

Responsibilities

• Greet office visitors, answer and screening phone calls, and innovate/maintain office efficiency.
• Perform a variety of administrative duties, such as scheduling appointments, generating and distributing letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail.
• Take payments and maintain client databases.
• Run errands, such as bank deposits, post office runs, and buying supplies.

Required skills and qualifications

• Experience in office administration
• Superb written and verbal communication skills
• Strong time-management and organizational skills
• Works well under pressure
• Proficiency with Microsoft office Suite
• Aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Good people skills with a friendly disposition

Preferred skills and qualifications

• Experience in developing internal processes and filing systems
• Experience working with a tax accountant
• $22 per hour probational wage during first tax season
• Bonus at the end of tax season
• Paid holidays, vacation, and sick leave
• We will establish an appropriate salary after the probational period
• 401(k) and health benefits in development. We will work with you to offer the benefits you need.

Note: The office administrator will be needed M-F, 9am-5pm, with the possibility of paid overtime. During May-December, the office is closed on Fridays and the office administrator has more flexibility in their schedule. The office administratormay work as little as 2, 3 or 4 days a week during this period. Our intention is to work with the office administrator to establish an annual salary so they have a dependable income.

Hours

9 AM to 5 PM Monday to Friday during tax season (possible overtime)

Pay

Pay: $22 per hour to start
Duration: Permanent