Office Manager

Ironwall by Incogni; Mission Viejo (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% company-paid medical and dental

50% dependent coverage

Vision coverage (optional)

Paid time off

11 paid holidays

Birthday Free Day

Job summary

Ironwall is seeking an Office Manager to own the day-to-day office experience in our Mission Viejo, CA location. You will support managers and employees, assist with HR processes, and help coordinate business travel.

Grow with a growing team, coordinate calendars, manage office facilities, and contribute to employee engagement while partnering with HR on administrative tasks.

Qualifications

• 2+ years of experience in office management, administration, HR coordination, or a similar role.
• Experience coordinating business travel and using travel booking platforms; TravelPerk experience is a plus.

Responsibilities

• Own day-to-day office operations, ensuring the workplace is organized, welcoming, and running smoothly.
• Serve as a go-to resource for employees and managers, helping coordinate requests, manage calendars, and resolve day-to-day needs.
• Manage office supplies, vendors, facilities, equipment, and other workplace needs.
• Support travel arrangements for employees attending conferences, trade shows, company events, and business meetings.
• Support office projects, events, team activities, and employee engagement initiatives.
• Assist with HR onboarding, equipment, & first-day logistics.
• Assist with recruiting coordination, including scheduling interviews and communicating with candidates.
• Help coordinate employee communications, HR programs, and company initiatives.
• Partner with the HR Manager on administrative HR tasks and special projects as the company continues to grow.

Skills

Organizational skills

Communication

HR coordination

Travel coordination

Tools

TravelPerk

Job description

Role description

Are you the person who keeps everything running smoothly, stays organized when things get busy, and enjoys being the go-to person for both people and day-to-day operations? Join our team and help create a well-organized, welcoming, and productive workplace while supporting our growing team and HR function.

At Ironwall, we're growing our team and our Mission Viejo office. We're looking for an Office Manager who can take ownership of the day-to-day office experience, support managers and employees, assist with HR and administrative processes, and help coordinate business travel.

If you want to:

• Own day-to-day office operations, ensuring the workplace is organized, welcoming, and running smoothly;


• Serve as a go-to resource for employees and managers, helping coordinate requests, manage calendars, and resolve day-to-day needs;


• Manage office supplies, vendors, facilities, equipment, and other workplace needs;


• Support travel arrangements for employees attending conferences, trade shows, company events, and business meetings;


• Support office projects, events, team activities, and employee engagement initiatives;


• Assist with HR onboarding, equipment, & first-day logistics;


• Assist with recruiting coordination, including scheduling interviews and communicating with candidates;


• Help coordinate employee communications, HR programs, and company initiatives;


• Partner with the HR Manager on administrative HR tasks and special projects as the company continues to grow.

And you can check off:

• 2+ years of experience in office management, administration, HR coordination, or a similar role;


• Experience coordinating business travel and using travel booking platforms; TravelPerk experience is a plus;


• Highly organized, detail-oriented, and able to manage multiple priorities independently;


• A proactive, hands-on approach — you see what needs to be done and take care of it;


• Strong communication and interpersonal skills with the ability to work comfortably with employees at all levels;


• Discretion and professionalism when handling confidential employee and company information;


• Comfortable supporting both office operations and HR-related administrative tasks;


• Strong computer skills and the ability to quickly learn new systems and tools;


• A problem-solver who is adaptable, dependable, and comfortable working in a fast-paced, growing environment;


• Professional communication skills in English.

Here's the deal:

Growth & impact: Gain hands-on experience across office operations, travel, and HR while helping create a positive employee experience.

Benefits:

• 100% company-paid medical and dental insurance, 50% dependent coverage, optional vision, paid time off, 11 paid holidays, and a Birthday Free Day.

Team environment:

Team environment: Join a collaborative, growing team in our Mission Viejo office where your work makes a direct impact.

About Ironwall

Ironwall helps protect people from the risks of personal information exposure and online threats. We work with high-risk individuals and organizations, including public servants, healthcare professionals, executives, and other professionals who may face increased risks from having their personal information exposed.

Location: Mission Viejo, California

Work Arrangement: In-office