Office Admin

Alltex Staffing & Personnel; Pasadena (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A staffing and personnel agency in Pasadena, Texas is seeking an Office Administrator to provide essential administrative support for management and staff. Responsibilities include greeting visitors, answering phones, and handling multiple administrative tasks. The ideal candidate must be organized, detail-oriented, and proficient in Microsoft Office, especially Excel. This role requires excellent communication skills and the ability to interact with all organizational levels. A high school diploma or equivalent is necessary.

Qualifications

• Proficiency in Microsoft Excel is required.
• Excellent written and verbal communication skills are a must.
• Ability to interact effectively with all organizational levels.

Responsibilities

• Provide administrative support including greeting visitors and answering phones.
• Handle phones, calendar, and travel arrangements for staff.
• Assist in maintaining employee files and supporting HR functions.

Skills

Microsoft Office proficiency

Excellent communication skills

Detail-oriented

Organizational skills

Education

High school diploma or equivalent certification

Job description

Overview

ALL TexPosition Summary:Provide administrative support for the office, management, and staff to include greeting visitors, answering phones, customer service, and other administrative duties. The ideal candidate will be a self-starter who can multi-task and enjoys assisting guests and staff.

Role Qualifications

• Must be proficient with Microsoft Office, specifically Excel
• Must be extremely well-organized and detail-oriented, with exposure to office and manufacturing environments
• Must have excellent communication skills and the ability to interact with internal employees and external vendors

Responsibilities

Office Administrator

• Handle phones, calendar, travel, meeting-related activities, and miscellaneous confidential projects
• Greet visitors, contractors, and job applicants; direct all visitors to the appropriate person or department
• Coordinate internal meeting logistics (e.g., facilities, conference rooms, food services)
• Sort and distribute incoming mail daily; manage the postage machine
• Maintain professional appearance of office, including kitchen area
• Monitor facility safety, security, and maintenance by coordinating with management
• Assist management and staff with administrative functions as needed
• Perform other duties as assigned

HR (Human Resources) Assistance

• Maintain confidential employee files and discard sensitive documents appropriately
• Assist with planning and facilitating company functions and events
• Support employee communications including bulletin board updates, company memos, and email distribution
• Provide clerical support to the safety committee
• Perform other duties as assigned

Essential Skills and Experience

• High school diploma or equivalent certification required
• Ability to interact effectively with individuals at all levels inside and outside the organization
• Strong decision-making skills in complex situations
• Exceptional written and verbal communication skills