Office Manager

Howard-Sloan Search; Miami (FL); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Howard-Sloan Search seeks an experienced Office Manager to own the day-to-day operations of its Miami office. You’ll support employees, coordinate facilities, and provide Executive Assistant support to senior leadership in a fast-paced professional services environment.

Hybrid schedule with 4 days in the office and Fridays remote, based in Brickell, Miami. The ideal candidate is highly organized, proactive, and able to manage multiple priorities while maintaining confidentiality and

Qualifications

• Prior experience in Office Management, Operations, Executive Assistance, or a similar administrative role.
• Highly organized with excellent attention to detail.
• Proactive and comfortable taking ownership of responsibilities.

Responsibilities

• Manage day-to-day operations of the Miami office and ensure efficiency.
• Serve as a key point of contact for employees and resolve office needs.
• Coordinate supplies, facilities, vendors, maintenance, and services.
• Support onboarding for new employees and create a positive experience.
• Handle documentation, paperwork, and general administrative duties.
• Coordinate internal meetings, events, and team activities.
• Provide Executive Assistant support to senior leadership including calendar management.
• Assist with travel, logistics, and other administrative needs.
• Lead ad hoc operational projects and improve office processes.

Skills

Office Management

Operations

Executive Assistance

Administrative Skills

Job description

Schedule: Hybrid – 4 days in office, Fridays remote

About the Role

A growing professional services firm is seeking an experienced, highly organized, and proactive Office Manager to take ownership of the day-to-day operations of its Miami office.

This is a highly visible role for someone who enjoys being at the center of an office, keeping things organized, supporting employees, and making sure the workplace runs smoothly.

The position is primarily focused on office management and operations, with an additional element of Executive Assistant support for senior leadership.

Responsibilities

• Manage the day-to-day operations of the Miami office and ensure the workplace runs efficiently.
• Serve as a key point of contact for employees and help resolve day-to-day office needs.
• Coordinate office supplies, facilities, vendors, maintenance, and general office services.
• Support onboarding for new employees and help create a positive experience for new hires.
• Manage office documentation, paperwork, and general administrative responsibilities.
• Coordinate internal meetings, events, lunches, and team activities.
• Provide Executive Assistant support to senior leadership, including calendar management, scheduling, meeting coordination, and general organization.
• Assist with travel, logistics, and other administrative needs as required.
• Take ownership of ad hoc operational and administrative projects.
• Proactively identify ways to improve office processes and the overall employee experience.

Qualifications

• Prior experience in Office Management, Operations, Executive Assistance, or a similar administrative role.
• Highly organized with excellent attention to detail.
• Proactive and comfortable taking ownership of responsibilities.
• Strong written and verbal communication skills.
• Ability to work confidently with employees and senior leadership.
• Comfortable managing multiple priorities in a fast-paced environment.
• Reliable, personable, resourceful, and solutions-oriented.
• Willing to be hands-on with both executive-level support and everyday office needs.
• Strong judgment and ability to handle confidential information professionally.

Ideal Candidate

The ideal candidate is someone who enjoys making an office their own. You are proactive, organized, and naturally notice what needs to be done before being asked.

You’ll be comfortable switching between supporting senior leadership, coordinating vendors, helping a new employee get settled, preparing for a meeting, and handling the unexpected issues that come with running a busy office.

Why This Opportunity

• Join a growing organization with an expanding presence in Miami.
• Take real ownership of office operations and employee experience.
• Work closely with senior leadership and the broader organization.
• Enjoy a hybrid schedule with Fridays remote.
• Play a central role in shaping the culture and day-to-day environment of the Miami office.

Location: Brickell, Miami

Schedule: Monday–Thursday in office; Friday remote