Office Manager

Buchanan; Miami (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Buchanan is seeking an experienced Office Manager to own the day-to-day operations of our growing Miami office. This role blends office management with Executive Assistant support for senior leadership, creating a smooth and productive work environment.

You will manage facilities, coordinate onboarding, support meetings and events, and act as a central point of contact for staff. This is a hybrid role with in-office days and remote Fridays.

Qualifications

• Requires strong organizational skills and proactive approach.
• Experience in office operations and executive support.
• Excellent communication and interpersonal skills.
• Able to juggle multiple priorities in a fast-paced environment.

Responsibilities

• Manage day-to-day operations of the Miami office to ensure smooth running.
• Serve as a primary contact for employees, coordinate facilities and office needs.
• Support onboarding of new hires and create a welcoming environment.
• Handle documentation, paperwork and general admin tasks.
• Support internal meetings, events and team activities.
• Provide EA support to senior leadership, including diary management and scheduling.
• Lead ad hoc operational and administrative projects as needed.

Skills

Office Management

Operations

Executive Assistant

Communication

Multitasking

Job description

Buchanan is looking for an experienced, highly organized and proactive Office Manager to take ownership of the day-to-day running of our growing Miami office.

This is a key role within the business and would suit someone who enjoys being at the heart of an office – making sure everything runs smoothly, supporting the wider team and taking ownership of the details that create a great working environment.

The role is predominantly focused on Office Management and Operations, alongside an element of Executive Assistant support for senior leadership.

What you'll be doing:

You'll take responsibility for the smooth day-to-day operation of our Miami office, including:

• Managing the day-to-day running of the office and ensuring everything operates effectively
• Acting as a key point of contact for employees and helping resolve day-to-day office requirementsCoordinating office supplies, facilities, vendors and general office needs li>
• Supporting the onboarding of new employees and helping create a great experience for new starters
• Managing documentation, paperwork and general office administration
• Supporting internal meetings, events and team activities
• Providing Executive Assistant support to senior leadership, including diary management, scheduling and organization
• Taking ownership of ad hoc operational and administrative projects as required

What we're looking for

We're looking for someone who is:

• Highly organized with excellent attention to detail
• Proactive and comfortable taking ownership rather than waiting to be asked
• An excellent communicator who can work confidently with people at all levels
• Able to juggle multiple priorities in a fast-paced environment
• Reliable, personable and solutions-focused
• Comfortable supporting senior stakeholders while also being hands-on with the everyday requirements of running an office
• Experienced in Office Management, Operations, Executive Assistance or a similar role

Most importantly, we're looking for someone who will make the office their own.

You’ll be a central part of our Miami team and play an important role in ensuring our people have the environment, organization and support they need to perform at their best.

About Buchanan

Buchanan is a specialist recruitment business with operations across the US and UK. Our Miami office is an important and growing part of the business, and this role offers the opportunity to work closely with both our Miami leadership team and the wider company.

Location: Brickell, Miami

Working pattern: Hybrid – 4 days per week in the office, Fridays remote.

We're moving quickly with this hire, so if you're an experienced Office Manager looking for a role where you can have genuine ownership and impact, we'd love to hear from you.