Office Manager

Casa Smiles; Miami (FL); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Performance bonus

Competitive salary

Employee discounts

Paid time off

Profit sharing

Flexible scheduling

Career advancement

Job summary

Casa Smiles is seeking an Office Manager to oversee administrative duties and office procedures in a fast-paced dental/medical environment. The role requires strong organization, clear communication, and system implementation skills, with fluency in Spanish.

You will supervise staff, manage calendars, handle vendor contracts, payroll coordination, and ensure efficient office operations across a six-day workweek while maintaining service standards and budgets.

Qualifications

• High school diploma required; some college preferred.
• Previous Office Manager experience, preferably in dental but at least medical.
• Proficient in Microsoft Office, Excel, and Outlook.
• Excellent time management and ability to prioritize multiple tasks.
• Strong problem-solving and communication skills.
• Spanish speaking.

Responsibilities

• Coordinate all administrative duties and office procedures.
• Schedule meetings and manage calendars; pay invoices; negotiate with vendors.
• Maintain office equipment and implement system procedures.
• Oversee payroll and staffing coordination; monitor KPIs and budgets.
• Manage Medicaid no-show processes and credentialing.
• Support patient services, referrals, and community programs.

Skills

Time management

Problem-solving

Verbal and written communication

Spanish speaking

Education

High school diploma / GED

Tools

Microsoft Office

Excel

Outlook

Job description

Benefits

• Bonus based on performance
• Competitive salary
• Employee discounts
• Opportunity for advancement
• Paid time off
• Profit sharing

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Must be fully proficient in Spanish.

Responsibilities

• Staff supervision and accountability
• Schedule design and chair utilization
• Medicaid no-show management
• Production and collection KPIsSame-day treatment conversion
• Credentialing coordination
• Payroll and staffing coordination
• Patient service standards
• Referral and community program management
• Manage 6-day per week office
• Maintain calendar of appointments and meetings
• Create, update, and maintain office procedures
• Maintain office equipment in good working order
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager, preferably in dental but at least medical
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• Spanish speaking