Office Manager

Platform Accounting Group; Mesa (AZ); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to join their dynamic team in Mesa, AZ. In this pivotal role, you will be the face of the office, ensuring a customer-centric environment while managing projects and workflows efficiently. Your expertise in Microsoft Office and QuickBooks will be invaluable as you handle essential office duties, maintain financial records, and deliver exceptional service to clients. This rapidly growing professional services firm prioritizes work/life balance and offers opportunities for advancement, making it an exciting place to develop your career. Join a supportive team that values your contributions and fosters professional growth.

Benefits

Opportunity for advancement

Ongoing training and development

Competitive compensation

401(k) benefits

Medical benefits

Qualifications

• 2+ years of professional office experience required.
• Proficient with Microsoft Office and QuickBooks preferred.

Responsibilities

• Manage front office serving clients, staff, and vendors.
• Maintain Accounts Receivable and Payable, manage expenses.
• Provide high-level service to clients with timely responses.

Skills

Microsoft Office

QuickBooks

Attention to detail

Verbal communication

Written communication

Problem solving

Analytical skills

Customer service

Education

Associate's Degree

Bachelor's Degree

Tools

QuickBooks

Microsoft Office

Job description

Description

Due to continuing growth, our team is looking to add an Office Manager in our Mesa, AZ office - Grand Vista Advisors. The Office Manager will serve on the front lines of what we do every day. The number one goal of a successful Office Manager is to set a solution-driven, customer-centric, positive tone with clients. Behind the scenes, you will be expected to proactively work with the office Director to ensure our team is operating at full capacity and nothing is falling through the cracks. Software and process adoption is expected from every Office Manager.

Who we are:

Platform Accounting Group is a rapidly growing professional services firm providing tax, accounting, assurance, IT consulting, and soon to be wealth management services to small and medium-sized businesses and their owners. We currently have 21 offices in 9 States with much more growth on the horizon. We fully understand that every employee has different needs, so our unique business model allows for more flexible work arrangements than most firms can offer. Enjoy a professional and dynamic work environment while making work/life balance a priority.

What you will do:

1. Front office management serving clients, staff, and vendors.
2. Manage projects and workflow from drop-off to delivery, including scanning, filing, and processing information.
3. Follow detailed procedures accurately and efficiently.
4. Provide the highest level of service to our clients with timely responses and resolutions.
5. Professional business writing for client and government correspondence.
6. General office duties including phones, scheduling, and filing.
7. Maintain Accounts Receivable and Payable, manage department expenses.
8. Assist with other projects related to accounting and tax.

What we look for:

1. Professional office experience 2+ yrs required, proficient with Microsoft Office.
2. QuickBooks, A/R and A/P experience preferred.
3. Superior attention to detail and ability to multi-task.
4. Excellent verbal and written communication skills.
5. Independent worker and learner, willingness to take on new tasks.
6. Ability to self-manage projects, proactive problem solving, analytical skills.
7. Ability to learn, understand and utilize new technology systems quickly.
8. Exceptional customer service skills.
9. Associate's Degree required, Bachelor's degree preferred.

What we offer:

1. Opportunity for advancement within a rapidly growing professional services firm.
2. Ongoing informal and formal training and development.
3. Competitive compensation.
4. 401(k) and medical benefits.