Office Manager

Dali & Associates Recruiting; Menlo Park (CA); Hybrid; USD 75.000 - 100.000; Vollzeit

Zusammenfassung

Dali & Associates Recruiting in Menlo Park, CA seeks an Office Manager for a global investment firm, offering a hybrid schedule with three onsite days.

You will oversee vendor relationships, manage facilities, coordinate events, and support staff across two locations. The role emphasizes polished operations and a high-touch experience.

Regular hours are 40 per week; salary range is $75-100k depending on experience.

Qualifikationen

• 5+ years’ office management experience in a similar role.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint).
• Excellent oral and written communication skills.
• Attention to detail and follow through.
• Able to prioritize tasks and manage multiple projects on a tight deliverable schedule.
• Fast learner and be able to work independently.

Aufgaben

• Oversee relationships with office service vendors and updates as requested.
• Track and manage office supplies and inventory.
• Maintain and manage company storage at two locations.
• Act as the primary point of contact with the landlord, handling internal/external communications, and solving facility-related issues.
• Ensure office facilities are well-maintained and operate smoothly.
• Assist in reporting and optimizing office-related procedures.
• Manage and support staff events and provide logistical support for marketing events.
• Distribute mail and packages promptly and handle scanning/shipping requests.
• Manage conference rooms and guest visits, including setup and catering.
• Conduct office walkthroughs to maintain a polished, professional work environment.
• Administer building access cards and oversee security protocols.
• Monitor and replenish office supplies as needed.
• Order office groceries and lunches as required.
• Set up and break down lunch areas if needed.
• Conduct and report on office-related market research
• Support other teams with office-related administrative requests
• Perform other duties as requested or assigned including backing up executive assistant

Kenntnisse

MS Office

Oral and written communication

Attention to detail

multitasking

Tools

MS Office (Outlook, Excel, Word, PowerPoint)

Jobbeschreibung

Office Manager for global investment firm in Menlo Park, CA

(Hybrid with 3 days onsite per week)

Essential Duties and Responsibilities:

• Oversee relationships with office service vendors and make updates as requested (e.g., ATT, Verizon, travel agents, IT services, shredding, printers, business cards, etc.).
• Track and manage office supplies and inventory.
• Maintain and manage company storage at two locations.
• Act as the primary point of contact with the landlord, handling both internal/external communications, and solving facility-related issues.
• Ensure office facilities are well-maintained and operate smoothly.
• Assist in reporting and optimizing office-related procedures.
• Manage and support staff events and provide logistical support for marketing events.
• Distribute mail and packages promptly and handle scanning/shipping requests.
• Manage conference rooms and guest visits, ensuring a high touch, welcoming experience, including meeting setup and breakdown, and catering.
• Conduct office walkthroughs to maintain a polished, professional work environment.
• Administer building access cards and oversee security protocols.
• Monitor and replenish office supplies as needed.
• Order office groceries and lunches as required.
• Set up and break down lunch areas if needed.
• Conduct and report on office-related market research
• Support other teams with office-related administrative requests
• Perform other duties as requested or assigned including backing up executive assistant

Qualifications/Experience:

• 5+ years’ office management experience in a similar role.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint).
• Excellent oral and written communication skills.
• Attention to detail and follow through.
• Able to prioritize tasks and manage multiple projects on a tight deliverable schedule.
• Able to work well in collaborative, fast-paced environment (may need to wear many hats as needed).
• “No job is too small” attitude.
• Fast learner and be able to work independently

Education:

Hours: full-time 40 hours per week (Regular hours 8 hours a day, 3 days onsite per week). Must be flexible with days onsite.

Salary range $75-100,000 per year depending on experience