Office Manager

VSC Fire & Security; Memphis (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Dental & vision insurance

HSA/FSA

Life insurance

Long-term disability

Referral bonus

Parental leave

EAP

Training & advancement

Job summary

VSC Fire & Security in Memphis, Tennessee is seeking an Office Manager to lead the local office and supervise administrative staff.

The role requires 5–7 years of administrative experience supporting senior executives, strong organizational skills, and the ability to coordinate payroll, billing, and accounts receivable/payable. You will partner with leadership to ensure efficient operations and compliance. This is a full-time, on-site role with competitive pay and comprehensive benefits.

Qualifications

• Five to seven years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and in a fast-paced environment.
• Experience coordinating payroll, billing, accounts payable/receivable.
• Attention to detail and strong communication skills.
• Ability to pass background checks and maintain confidentiality.

Responsibilities

• Manage and supervise this location’s office.
• Maintain proper risk management and safety procedures on all job sites per VSC policies.
• Oversee accounting, administrative, HR, safety, and operational support for the division office.
• Manage office equipment, employee records, district cash, payroll hours, AP/AR and collections for all departments.
• Provide administrative reports for General Manager, Field Superintendents, Department Managers, Sales and Purchasing as needed.
• Assign and supervise work of clerical staff to utilize staffing resources effectively.

Skills

Administrative experience

Leadership

Tools

Accounting software

Job description

VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.

The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

VSC Fire & Security in Memphis, Tennessee is seeking candidates for the position of Office Manager.

What we offer:

• Excellent pay based on experience
• Paid vacation and company holidays
• Medical, dental and vision insurance options for you and your family
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Company paid life insurance for full time employees
• Company paid long term disability insurance
• Bonus for referring new employees
• Parental leave for full-time employees
• Employee Assistance Program (EAP)
• Opportunities for training and advancement

What you need:

• Five to seven years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and collaboratively in a fast-paced environment to include tasks such as: multi-line telephone consoles, operate office equipment, accounting software packages, accurate data entry, payroll hours, employment application process, injury reports, and ordering.
• Coordinates payroll, billing, district cash accounts, and accounts receivable.
• Lead and supervise administrative projects and initiatives, ensuring their successful execution.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and accuracy in completing tasks.
• Professional and friendly demeanor.
• Ability to follow written and verbal instructions.
• Exceptional attention to detail and communication skills.
• Eagerness for professional development and growth.
• Ability to pass various background checks.
• Reliable transportation, valid State Driver's License with acceptable driving record for use of company vehicle.
• Desirable (but not required):
• Experience in the construction industry.

What you will do:

• Responsible for management and supervision of this location’s office.
• Maintain proper Risk Management and Safety procedures on all job sites per VSC policies.
• Responsible for management of accounting, administrative, human resources, safety, and operational support for division office.
• Manages office equipment and services, employee records, district cash, weekly payroll hours, accounts payable, billing, accounts receivable and collections for all departments within division.
• Provides administrative reports for General Manager, Field Superintendents, Department Managers, Sales and Purchasing as needed.
• Assigns and supervises work of clerical staff to utilize staffing resources effectively.

VSC Fire and Security is a drug free workplace.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in VSC Fire & Security’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.