Office Manager

Memmer Homes, Inc; Massillon (OH); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance and benefits package

Paid time off and holidays

Ongoing training and development

Job summary

Memmer Homes, Inc. in Massillon, OH is seeking an experienced Office Manager/Executive Assistant to support leadership and run daily operations smoothly.

You will manage office procedures, assist with accounting tasks, coordinate projects, and help prepare documents and client presentations. The role offers full-time hours, competitive salary, health benefits, PTO, and ongoing training.

Qualifications

• Excellent organizational and communication skills.
• Proficient with Microsoft Office and QuickBooks or similar software.
• Attention to detail with financial and budgeting awareness.
• Discretion with confidential information and strong problem solving.

Responsibilities

• Oversee daily office operations and supplier relationships.
• Greet clients and manage communications to the right personnel.
• Maintain office procedures and assist with accounting tasks.
• Support leadership with documents, reports, and presentations.
• Coordinate with teams for permits, projects, and meetings.
• Handle accounts payable/receivable and organize files.

Skills

Organizational skills

Communication skills

Time management

Multi-tasking

Tools

Microsoft Office

QuickBooks

Job description

Position: Office Manager/ Executive Assistant

Location: Massillon, OH

Job Type: Full-time

Salary: $40,000 - $55,000 annually, pay commensurate with experience and ability

About Us: For more than 35 years, Memmer Homes has built its reputation one happy customer at a time. Known for our outstanding craftsmanship, we take the greatest pride in the quality experience that we provide to our customers. With homes that are as beautiful to look at as they are comfortable to live in, each Memmer home is carefully designed and meticulously crafted. Memmer Homes is a well-established custom home construction company committed to delivering high-quality projects every time. We are looking for a dedicated, hardworking, and energetic individual to join our team as an office manager/ executive assistant.

Job Responsibilities

Office Management

• Oversee the daily operations of the office, ensuring efficiency and smooth workflow.
• Manage office supplies, equipment, and supplier/ subcontractor relationships.
• Develop and implement office procedures, ensuring compliance with company policies.
• Manage company accounting software.
• Handle incoming communications, including phone calls, emails, and mail, directing them to the appropriate personnel.
• Greet clients and ensure an enjoyable experience
• Organize office meetings and staff functions
• Coordinate with municipalities and utility companies to obtain permits and services for construction projects.
• Manage accounts payable and accounts receivable

Executive Assistance

• Provide high-level administrative support to leadership
• Prepare, proofread, and edit documents, reports, presentations, and correspondence for senior leadership.
• Assist with the preparation and coordination of company events, including team meetings and client presentations.
• Handle sensitive and confidential information with discretion and professionalism.

Project Support

• Provide administrative assistance to project managers by tracking timelines and budgets
• Organize and maintain files for ongoing projects, including contracts, permits, financials and design documents.
• Assist with the preparation of project reports, presentations, and progress updates for clients.

Additional Responsibilities

• Implement and maintain office technology, systems, and software to improve efficiency.
• Support the team with ad-hoc administrative tasks, as needed.

Requirements

• Must posses excellent organizational and communication skills
• Must be proficient in Microsoft Office, QuickBooks (or comparable software), and able to easily learn additional computer programs as needed
• Excellent attention to detail
• Financial and budgeting knowledge
• Excellent problem solving and decision-making abilities
• Effective time management and multi-tasking
• Competitive pay based on experience.
• Health insurance and benefits package.
• Paid time off and holidays.
• Ongoing training and development.