Office Manager

City of Mason City; Mason City (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

The City of Mason City is seeking a full-time Office Manager for the Charles H. MacNider Art Museum to assist the Museum Director with financial recordkeeping, budgeting, and general office administration.

This role requires strong organizational skills and experience with QuickBooks and MS Office. The position includes supervising volunteers and staff, coordinating clerical tasks, and supporting reports and annual budgeting processes.

Qualifications

• Two years of experience in a relevant field.
• Experience with QuickBooks.
• Proficiency in Word, Excel, and Access.
• Equivalent combination of education and experience.

Responsibilities

• Maintain ledger of accounts and reconcile with city reports.
• Monitor funds, track investments, and allocate interest.
• Prepare agendas, minutes, and materials for the Board.
• Process bills, mail payments, and payroll time records.
• Supervise volunteers or clerical staff as needed.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Education

High school diploma or GED

Associate degree or 60 college credit hours in business/accounting

Tools

QuickBooks

Job description

The City of Mason City is accepting applications for a full-time Office Manager for the Charles H. MacNider Art Museum. This position will assist the Museum Director with financial recordkeeping, budgeting, office administration, staffing, and special projects, helping keep the museum’s daily operations running smoothly. Some background in bookkeeping or accounting, along with familiarity with QuickBooks, would be helpful in this role.

Hours: 8:00am - 4:30pm, Monday - Friday, with one Saturday shift per month and one Thursday evening shift per month as part of a rotation with other staff.

Key Responsibilities

• Maintain ledger of accounts, prepare monthly statements, and reconcile with city reports.
• Monitor available funds, track investments, and allocate interest.
• Transcribe and prepare agendas, minutes, and other materials for the Board of Trustees.
• Check and balance daily cash boxes; process museum deposits.
• Process bills, mail payments, and submit department time records to payroll.
• Maintain data for artists in competitive shows and calculate quarterly compensation.
• Type, file, and mail correspondence, reports, applications, contracts, and memos; respond to general correspondence.
• Assist with preparation of reports for annual report, personnel matters, finance, and other administrative tasks.
• Inventory and order office and printed supplies.
• Assist at reception, including opening and closing the museum as needed.
• Operate and maintain office and studio equipment; assist staff with 3D Circuit equipment.
• Supervise and train volunteers or clerical staff as needed.

MINIMUM QUALIFICATIONS

• High school diploma or GED.
• Associate’s Degree or 60 college credit hours in business, accounting, or related field.
• Two years of experience in a relevant field.
• Experience with QuickBooks.
• Equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel, and Access.

Applications will be accepted until 4:30pm, November 4, 2026

Equal Opportunity Employer